Job description
Materials Services Officer
Location: Enniskillen
Job Type: Full Time - Temporary
Salary: £
The Client: Local Government body based in Lisburn, serving local residents.
Why Join Us?
1. Competitive Pay - Earn a great hourly rate while gaining valuable experience.
2. Supportive Team - Work with a friendly and professional team that values collaboration.
3. Community Driven - Work within the local community providing a safe environment
About the Role
To provide an efficient and effective Electronic Materials Management (EMM) service to the Trust using the regional EMM systems. The post holder will support the day to day operations of the Hospital by ordering, delivering and putting away EMM goods as well as being involved in the receipt, picking and Issuing of goods at the trusts receipt and distribution points.
Key Responsibilities
4. Working to a pre-determined schedule scanning or recording the quantities of items of ward/departmental level stocks to be re-ordered and inputting the data to the EMM system, liaising with customers as appropriate.
5. Delivery of goods to ward/department level, removal of packaging, put-away of goods into pre-agreed bin locations within the ward/department stores and removal of waste packaging to agreed points across the Trust.
6. In putting away goods ensuring the rotation of stock through the proper operation of the regional EMM system.
7. Return of waste packaging material to agreed points to facilitate collection and disposal within agreed timescales.
8. Receipt of deliveries in accordance with laid down procedures.
9. Liaise with customers at ward/department level regarding abnormal usage trends, effects of holidays, bed occupancy etc., to ensure adequate levels of stocks exist on shelves.
10. Liaise with customers on supply matters such as quality of goods, delivery arrangements, planned usage etc.
11. Use of technology where available to assist in the flow of information Barcode scanners, printers, PC's and other wireless equipment.
12. Develop a familiarity with products used by wards/departments.
13. Ensure that supplies delivered are located according to agreed customer requirements.
14. Receipt and checking of non-stock deliveries at the receipt and distribution points.
15. Operation of the Trusts EMM system.
16. Receipt, checking and issuing of local stock.
17. Carrying out general stores duties such as good housekeeping, operation of materials handling equipment, assisting with Perpetual Inventory checks and ensuring the security and careful handling of goods to prevent damage.
18. Provide cover as and when required to other on-site stores.
19. The post holder will be required to demonstrate flexibility to provide cover in accordance with the trusts service requirements.
GENERAL REQUIREMENTS
The post holder will be required to:
20. Assist BSO in fulfilling its statutory duties under Section 75 of the Northern Ireland Act 1998 to promote equality of opportunity and good relations and under the Disability Discrimination (Northern Ireland) Order 2006. Staff are also required to support BSO in complying with its obligations under Human Rights Legislation.
21. Ensure the Organisation's policy on equality of opportunity is promoted through The post holder's own actions and those of any staff for whom The post holder has responsibility.
22. Co-operate fully with the implementation of The Organisation's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff.
23. Adhere at all times to all Trust policies/codes of conduct, including for example:Smoke Free policyIT Security Policy and Code of Conductstandards of attendance, appearance and behaviour
24. Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work.
25. Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control.
26. Take responsibility to minimise the Trust's environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel.
27. All employees of the Organisation are legally responsible for all records held, created or used as part of their business within the BSO including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the BSO policy and procedures on records management and to seek advice if in doubt.
28. Take responsibility for The post holder's own ongoing learning and development, in order to maximise The post holder's potential and continue to meet the demands of the post.
29. Represent The Organisation's commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom The post holder comes into contact in the course of work, in a pleasant, courteous and respectful manner.
This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
It is a standard condition that all Trust staff may be required to serve at any location within The Organisation's area, as needs of the service demand.
Essential Requirements:
30. Three GCSE Grades A-C including Mathematics and English Language or NVQ Level 2 or GNVQ or equivalent PLUS One Years relevant experience in a Procurement or Logistics Enviroment
OR
31. Two years relevant experience in a Procurement or Logistics environment