About the role
Barnsley College is seeking a proactive and organised Additional Learning Support (ALS) Administrator to join our Apprenticeships and Employability Skills department. This is an excellent opportunity to play a key role in supporting the delivery of high‑quality services for learners who require additional support, ensuring that vital processes run smoothly and efficiently. Working closely with the ALS Coordinator and wider team, you will provide comprehensive administrative support, contributing to the accuracy of data, the coordination of key processes and the maintenance of high standards across the department. You will be part of a supportive and collaborative environment, where your work will directly contribute to ensuring learners receive the support they need to succeed.
Responsibilities
Provide a wide range of administrative and clerical support to the Additional Learning Support function, helping to ensure that departmental systems and processes operate efficiently and in line with college procedures. Support key activities such as processing enrolments, withdrawals and transfers, maintaining accurate records and contributing to financial and administrative processes, including raising orders and supporting budget monitoring. Coordinate ALS processes, including Education, Health and Care Plan (EHCP) reviews – schedule meetings, prepare documentation, track deadlines and ensure that all records are accurate, accessible and audit‑ready across systems such as Aptem, ProMonitor and Cognassist. Act as a point of contact for enquiries, liaising with internal teams, external professionals and Local Authorities to ensure effective communication and compliance with statutory requirements. Prepare reports, statistical information and documentation for audits and funding claims, maintain robust data quality and escalating any risks where necessary. Contribute to quality assurance processes and identify opportunities to improve administrative systems and ways of working. Undertake general office duties, including reception support, handling enquiries, managing diaries, processing post, booking rooms and ensuring the smooth day‑to‑day running of the department.
Qualifications and experience
* Level 2 Business Administration qualification or equivalent (or willingness to work towards it)
* GCSE Maths and English Level 2 (or equivalent)
* Relevant previous experience within an administrative role
Benefits
* Substantial annual leave entitlement (up to 47 days per year including bank and public holidays)
* Holiday purchase scheme to buy additional annual leave days
* Local Government Pension Scheme – 19.2% employer contribution
* Funded CPD opportunities, regular staff development training and paid volunteering days
* Career advancement opportunities with tailored support for staff to progress
* Free Barnsley College courses to support your professional and personal development (subject to approval)
The Barnsley College Advantage
* Support to achieve personal and professional goals
* Flexible working opportunities
* Autonomy, empowerment and accountability
* Short‑ and long‑term development commitments
* Experience work in a range of areas
* Value and behaviour led organisation
* Reward and recognition
* Having your voice heard at every level
* Comprehensive wellbeing support
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