Overview
iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, www.iPostal1.com, lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online.
To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday – Friday 9:00 am- 5:00 pm.
Note: Expires on September 12, 2025.
Responsibilities
Marketing
* Welcome Boxes creating, stuffing, and generating labels for the boxes
* Shipping Tradeshow Materials – making labels, calling in pick ups
* Receiving tradeshow Materials – products that come in, pallets being returned from shows, ie: poly bag receiving
* Occasionally picking up materials at Minute Man Printing
* Shipping out fleeces to partners who receive good reviews, writing notes
* Organizing the Marketing closet – keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized
Customer Service / Operations
* Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands
* Receiving company mail and packages
* Assisting the Executives with shipping mail and packages
* Covering the Mail Center when needed
* Miscellaneous errands – miscellaneous small gifts, post office needs, gift cards, etc.
* Amazon, WB Mason, and Costco Ordering – ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily
* Travel – Booking and tracking companywide travel, being available to those traveling during and outside of office hours
* Event coordination
* Calendar Management – conference rooms
Qualifications
* Previous Office Coordinator or Administrative role preferred
* Strong attention to detail
* Enjoy working with a team
* Special event coordination is a huge plus!
* A proactive, solution-focused mindset
* Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion
iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.
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