We are looking to recruit a proactive and detail-oriented People & Education Administrator to join our dynamic team.
Contract: Permanent
Salary: £24,793 - £26,444 per annum, pro rata. Band 3 Competency Based Framework.
Working Pattern: 30hours over 4 days per week, Monday - Thursday.
Based at: Cross site. Based at Heald Green, with one day aweek at Little Hulton.
Call toaction - How to Apply
If you would like to contribute to making a difference for amuch-loved charity, we'd love to hear from you.
Please contact Michelle Bradbury on 0161 498 3632 or email michelle.bradbury@moyacole.org.uk ifmore information is required.
Applicantsmust be authorised to work in the UK. We are not able to offer sponsorship atthis time.
The successful candidate will be subject to a Standard/EnhancedDBS Check, the cost of which is covered by the hospice. Any post holder withinthe organisation will be expected to undertake safeguarding trainingappropriate to their role and adhere to safeguarding policies and procedures.All staff must work in accordance with their statutory roles andresponsibilities in relation to safeguarding in accordance with the WorkingTogether to Safeguarding Children 2023, The Care Act 2014, and Prevent Duty2015.
We reserve the rightto close and interview prior to the dates outlined below.
ClosingDate: 7th November 2025
InterviewDate: 13th November 2025
Main duties of the job
The People and Education Administrator provides essential administrative support to enable the effective and compliant day-to-day delivery of People and Education services across the full lifecycle of employees and volunteers. This includes coordinating key processes such as recruitment advertising, onboarding, learning, and offboarding, and responding to routine queries in line with agreed procedures.
By fostering strong working relationships with internal stakeholders and contributing to continuous improvement, the role also supports the wider team in achieving strategic goals that enhance the overall employee and volunteer experience and organisational development.
About us
At Moya Cole, there's one thing that motivates us, and that'sproviding excellent care and support to those living with or affected bylife-limiting illnesses.
We're continuously developing our plans for delivering outstandingperson-centered care that is innovative and evidence- based and to ensure MoyaCole is in the best shape possible for future generations.
You'll be challenged, inspired and empowered to help us achieveour purpose and to play your part in making a difference.
* 35 days annual leave rising to 37 after 5 years and 41 after 10 years (inc. bank holidays, pro rata for part-time employees)
* Buy an additional week annual leave (pro rata for part-time)
* Heath cash plan
* Contributory pension scheme up to 7% matched contribution (or the ability to continue with a previously held NHSpension (subject to making contributions into the scheme in the previous 12 months)
* Life cover
* Free parking
* Discounted meals on site
* Meaningful work, making a difference in the lives of others
* Opportunity to develop your leadership skills within a structured development framework
* IIP Platinum employer creating the right environment for everyone to thrive and reach their potential
Job responsibilities
The People & Education Administrator will:
* Respondto People and Education-related queries via phone, face to face, Teams andemail, providing accurate information with reference to policies and agreedprocesses and procedures, signposting to relevant team members as needed
* Maintainawareness and understanding of hospice People policies and procedures, signpostingand providing information or clarification and escalating to colleagues when required
* Administermaternity, paternity, adoption and shared parental leave processes
* Ensureall employee and volunteer professional registration details are current andup-to-date
* Collateand submit all payroll information to the Payroll Manager in line with agreedmonthly schedule
* Support recruitment activity by:
* Posting job adverts on relevantplatforms.
* Liaising with candidates once offers aremade to coordinate the completion of pre-employment checks.
* Ensuring all required documentation iscompleted before notifying managers to arrange start dates.
* Prepareand issue offer letters, contracts of employment and volunteer agreements
* Processall pre-employment and pre-volunteering checks, including Right to Work, DBS,Occupational Health and Reference checks
* Processleavers files and documentation and update records accordingly
* Maintainaccurate and up-to-date People and Education records in the People database andapplicable electronic files for employees and volunteers
* Provideadministrative support for all departmental projects, initiatives and other activitiesas directed.
* Co-ordinateadministration for external Education, organisational induction, Clinical and Non-Clinicaleducation, including safeguarding training
* Arrangeexternal and internal bookings for education events.
* Supportthe development and set up of employee and volunteer learning activities on theLearning Management System (LMS)
* Generatereports on eLearning and Mandatory Training
* Co-ordinatestudent placements, under the guidance of the Education and Development Manager
* Contributeto continuous improvement by reflecting and researching
Person Specification
Experience
* Proven administrative experience in a busy, fast-paced office environment
* The ability to travel independently to our two hospice sites
* Demonstrate a high level of accuracy and excellent attention to detail
* Organise and prioritise workload effectively to meet deadlines
* Communicate confidently and professionally, both verbally and in writing with a variety of stakeholders
* Work independently using initiative, as well as collaboratively within a team
* Handle sensitive information with discretion and maintain confidentiality
* Demonstrate proficient use of Microsoft 365applications, particularly Outlook, Word, Excel (beginner level)
* Use or learn HR systems such as Ciphr People
* Demonstrate a willingness to develop IT and digital skills to support organisational objectives
* Work proactively and adapt to changing priorities and demands
* Embrace change and actively seek opportunities to improve processes
* Experience supporting HR and/or Training administration
Qualifications
* A good standard of general education to a minimum of GCSE grade C / 4 A* / 9
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£24,793 to £26,444 a yearBand 3 Competency Based Pay Framework
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