Job details
Location: Birmingham
Capability: Corporate Services
Experience Level: Junior Professional
Type: Full Time
Business Area: Finance & Commercial
Contract type: Permanent
Job description
Accounts Receivable and Inter-Office Administrator
Base Location: Birmingham (2 days per week in the office)
The KPMG Business Services function is a cornerstone of our UK business. Operating from 20 UK locations and sitting with KPMG Central Services we do work that matters.
Within Central Services we are part of a community of experts across a wide range of critical activities who help grow, run, and protect KPMG in the UK.
From HR and Learning, Finance, Procurement, Facilities and Business Support, through to Risk and Legal, Corporate Affairs, and Sales and Marketing, our approach is focused on driving the improved performance of the firm, which we support with diligence and expertise.
KPMG is one of the world's largest and most respected consultancy businesses, we've supported the UK through times of war and peace, prosperity and recession, political and regulatory upheaval. We've proudly stood beside the institutions and businesses which make the UK what it is.
Why Join KPMG as an Accounts Receivable and Inter-Office Administrator
This role sits within the Operational Excellence Hubs (OEH). OEH is an innovative, agile and collaborative function that provides services to support our client-facing colleagues in the delivery of their work. OEH supports the business through a variety of specialist teams, who work collaboratively to support the business to run smoothly.
The Accounts Receivable and Inter-Office department sits within the wider Credit Management team and is part of OEH Finance. You will be joining a team that provides vital support to the Business, providing high level administration and support, delivering excellent customer service on a variety of Accounts Receivable and Inter-Office activities, and enabling customers to focus on their core business objectives contributing to KPMG's goal of driving growth through operational excellence.
What will you be doing?
There is a high degree of responsibility placed on the jobholder to ensure that the correct data is processed onto the system, therefore care and accuracy are of paramount importance in this position.
The position carries the responsibility of ensuring that internal controls are routinely performed, and differences resolved. It is extremely important that the duties are performed to the pre-defined timescale, as failure to do so may impact on other areas.
* To prepare and post cash receipts for both LLP and Audit Fees Bank accounts, ensuring accurate allocation and minimal unallocated cash entries.
* To control and reconcile the various USD, Euro and Swiss Franc bank accounts ensuring accurate allocation and minimal unallocated cash entries.
* To be responsible for entering cash payments/refunds, returned cheques, foreign cheques, cash adjustments, small write offs and other adhoc cash receipts.
* To investigate all unallocated cash entries on the day of receipt, to clear all items within the service level agreements set. To use all methods available to correctly allocate or refund the credit entry. This will include daily contact with client's accounts payable departments and correspondence with internal clients at all levels.
* To prepare memos for authorisation for the refund of duplicate payments or over payments.
* To update the unallocated spreadsheet with information pertaining to each credit value outstanding on the SAP system. All comments should be accessible and should be backed up with supporting documentation showing a clear audit trail of the cash receipt.
* To send out the Daily Fees email to all finance contacts and ensure that any responses are dealt with promptly.
* To respond to queries relating to cash received and allocation details ensuring all requests are answered within 24 hours. Queries can come from both internal and external clients.
* To keep the Accounts Receivable Assistant Manager informed at all stages on issues and progress and to work to deadlines given as delegated.
* To support the Accounts Receivable Assistant Manager in administrative duties such as Sub-ledger reconciliation.
* To ensure that there is a clear audit trail within the system which will involve attaching all supporting documentation for all transactions processed individually and by the team.
Inter Office Responsibilities
* To gain a full understanding of the Firms inter company policy and procedures. The incumbent will be able to apply the procedures and be able to provide professional advice to other members of the Firm on the correct course of action for debt recovery within the restrictions of the policy and on a case, by case basis.
* To be able to review and assist with all aspects of settlement country accounts, ensuring payments are made within the strict timescales set. Liaising with our offshore colleagues to ensure correct management of settlement and off set accounts
* Review all Inter Office accounts for quality and liaise with offshore colleagues to assist with queries that may arise.
* To answer overseas office and internal queries with regards to payments made and collection status with diplomacy and accuracy.
What will you need to do it?
* Experience required in Account Receivables in an operational or professional services environment
* The successful candidate must have a flexible working approach and be prepared to cross train in all aspects of AR/IO and credit management
* Strong Excel and PowerPoint skills and a good working knowledge of the firm's financial system - SAP
* Excellent communication skills both written and verbal are vital as communication with internal and external clients is required at all levels.
* Proven administration experience of supporting a busy team.
To discuss this or wider Central Services roles with our recruitment team, all you need to do is apply, create a profile, upload your CV and begin to make your mark with KPMG.
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Why Corporate Services at KPMG?
Corporate Services operates as a £multi-million business within our business and, through our combined efforts, we enable the firm to serve our people, our clients and wider society. The internal expertise, advice, support and services we provide to our client-facing business are fundamental to the success of our firm. Through collaboration, agility, fresh thinking and innovation, we help our people across the firm to work in a way that's smarter and more sustainable. We're a cross-functional team, bringing together technically knowledgeable experts across a wide range of critical activities to help grow, run and protect our business. Our areas span Corporate Affairs and Marketing, Digital, Finance and Commercial, People and Resourcing, and Risk and Legal.
Read about Corporate Services