We are looking for a passionate and dynamic Event Manager with French to join our team in Edinburgh. In this role, you will be responsible for managing Conferences, Events & Incentive groups from conception through to operations and final account reconciliation. You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.
Your responsibilities
As an Event Manager with French at Tour Partner Group, your key responsibilities will include:
Project Planning & Management
* Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner
* Maintaining project timelines and coordinating all aspects of the project
* Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans
* Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs
Operations & Logistics
* Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget
* Overseeing event logistics to ensure smooth execution, including site inspections and fam trips
* Managing all operational and administrative duties for efficient event delivery
* Travel as necessary for site inspections and live events, both nationally and internationally
* Some evening and weekend work may be required
Budget & Financial Management
* Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing
* Handling full cost tracking and financial reconciliation for assigned events
* Processing invoices for suppliers and clients
Supplier & Client Relations
* Cultivating strong client relationships to ensure high customer satisfaction
* Negotiating contracts and maintaining relationships with suppliers to secure the best deals
* Representing the company at industry events, networking forums, and trade associations
Sustainability & Innovation
* Staying up to date with domestic venues and activities
* Promoting and integrating sustainable practices within event operations
Your profile: Skills & Experience
* Experience in tourism, operations, or event management
* Ability to take full ownership for specific tasks and assigned responsibilities
* Strong communication and negotiation skills
* Ability to work under pressure and multitask in a fast-paced environment
* High level of proficiency in CRM systems and Microsoft Office
* Willingness to be flexible and adaptable
* Demonstrated keen attention to detail
* Be a team player and have a genuine, enthusiastic and approachable attitude
* Adhere to all deadlines
* Be resourceful and creative when faced with obstacles
* Ability to be resourceful and think creatively to resolve problems
What we offer
* A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.
* Familiarisation trips to enhance your first-hand knowledge of our destinations.
* A holiday increase with years of service, up to 25 days.
* A contribution towards gym membership to promote well-being.
* An extra day off on your birthday, because celebrating is important.
* One volunteering day per year to support a cause you’re passionate about.
* Annual social events to celebrate our shared successes.
* TPG Travel Club discounts to explore our destinations in your free time.
* The opportunity to become a Value Champion, earning a Discover-Our-Destination reward for an exciting explorer getaway.
* A structured development programme with on-the-job training, ensuring you reach your full potential.
* A collaborative and supportive team culture where every member is valued.
* Opportunities for career progression, moving into new roles within the company.
Additional Information
* High Season Period: Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.
* Work Location: This position is based in Edinburgh, Scotland, with the possibility of hybrid working depending on the role.
Our Values
* Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.
* Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.
* Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.
* Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.
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