Job Title: Executive Assistant to Senior MD & MD
Location: Mayfair
Contract Type: Perm
Working Pattern: Full Time (Monday to Friday) - fully office-based Monday - Friday
Hours: 09.00 - 18.00
Company: Global Investment Management firm
Salary: up to £80,000 + bonus
Are you an accomplished and highly proactive Executive Assistant with exceptional organisational skills and a proven ability to support C-suite leaders?
If so, we have an outstanding opportunity for you to join a prestigious global investment management firm in the heart of the finance industry.
We are seeking an experienced Executive Assistant to deliver first-class support to the Senior Managing Director and Managing Director. This pivotal role requires a strategic thinker who can anticipate needs, manage complex schedules, and ensure seamless operations at the highest level. You will act as a trusted partner, enabling these senior executives to focus on driving business growth and client success.
Why Join Us?
Be part of a vibrant team in a fast-paced finance environment!
Enjoy a role that offers variety and challenge.
Contribute to the success of two key leaders in the organisation!
Key Responsibilities:
In this multifaceted role, you will:
Manage Diaries: Keep the Senior MD and MD's calendars up to date, scheduling meetings and appointments efficiently.
Travel Coordination: Book travel arrangements online via Concur and organise transport as needed.
Communication Hub: Liaise with staff and clients, ensuring smooth information flow and maintaining professional interactions.
Meetings & Events: organise meetings and appointments, providing logistical support to ensure everything runs seamlessly.
Administrative Duties: Print, bind, and prepare documents while implementing and maintaining administrative systems.
Expense Management: Submit expenses promptly and accurately.
Reception Duties: Cover reception when needed, ensuring a welcoming environment.
24/7 Availability: Be on call to support the executives, with sensible hours.
Errand Running: Assist with errands to support the team, as necessary.
What We're Looking For:
Experience: Minimum 15 years in senior EA roles, with a proven track record of supporting very senior individuals and managing complex, international schedules to the highest standards of execution.
IT Skills: Advanced proficiency in MS Word, Outlook, Excel, and Teams.
Communication Skills: Exceptional verbal and written communication, with a polished and professional demeanour.
Discretion & Confidentiality: Ability to handle sensitive information with absolute integrity.
Team Player: Collaborative approach, contributing positively to team dynamics.
Cyber Awareness: Strong understanding of cybersecurity best practices, including vigilance against phishing and social engineering threats.
What's In It For You?
Competitive salary and benefits package.
Opportunities for professional development and growth within the finance sector.
A supportive work environment that values your contributions.
If you are an enthusiastic, detail-oriented individual who thrives in a fast-paced, executive environment, we would love to hear from you! Join us in making a significant impact and take your career to the next level.
Apply Now!
Send your CV and a brief cover letter outlining your relevant experience to (url removed). Don't miss out on this fantastic opportunity to work with our client in the finance industry!
Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Join us in shaping the future of finance!
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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