We're looking for an Events Executive to support the Event Lead with developing, planning, and delivering two major business events organized by WMGC in Q2 2025.
Both events will be in a business conference format, and the role will include all aspects of event management, including concept, planning, and delivery.
This role involves engaging with a complex stakeholder and shareholder network, including West Midlands Combined Authority, the seven constituent local authorities (Birmingham, Coventry, Wolverhampton, Solihull, Dudley, Sandwell, and Walsall), government departments, private sector partners, and universities.
Main responsibilities and key activities
* Support the Event Lead with planning and executing two business conferences.
* Create new concepts and ideas for events to engage and interest the audience.
* Assist with delivering events, including tasks such as sourcing reliable and cost-effective event suppliers, speaker briefings and management, event marketing (e.g., invitations), guest list management (curation, invitations, managing numbers), event communications (e.g., 1 week out, 1 day out, post event), content curation (presentation decks), diary/itinerary management, stakeholder management, and on-the-day event support (registration, venue staff, catering, speakers, content, deliveries).
* Attend and work at events front of house outside of business hours as required. Travel to and from events for pre, post, and during work is expected. For events outside the West Midlands, overnight stays may be necessary.
* Attend, report, and present at relevant meetings to ensure visibility, communication, and stakeholder engagement.
* Support company evaluation by gathering and analyzing data, such as recording attendees, to inform future activities.
* Build strong cross-company relationships with business and tourism teams to ensure event content is current and relevant.
* Ensure all activities comply with company policies and procedures, including risk management, RAIDD, change management, procurement, and contract management.
* Source reliable venues and suppliers that offer value and meet company requirements.
* Support procurement of event elements following company guidelines.
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