Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Preparation Specialist to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.
Your new role
As a passionate and adept individual, your primary responsibility is to manage and execute a range of administrative and support tasks, providing excellent service to external stakeholders. You will contribute to improving the operations' productivity.
Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
Manage communications and instructions via phone, email, and teams.
Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
Support special projects, pilot schemes, and formatting initiatives
Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
Uphold quality standards, seek training opportunities, and contribute to continuous improvement.
What you'll need to succeed
To be successful in this highly competitive role, you will have:
Proven experience in document production, ideally within the legal sector.
Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.
Strong attention to detail, problem-solving ability, and organisational skills.
Effective communication and teamwork, with a proactive approach to training and continuous improvement.
Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.
What you'll get in return
The opportunity to work in a dynamic legal environment.
Competitive Annual Salary
Hybrid Working
Exposure to a wide range of document production tasks and legal teams.
Participation in training and development initiatives.
Involvement in innovative projects and pilot schemes.
A collaborative and supportive workplace culture.
Flexibility and variety in daily responsibilities.
Contribution to meaningful operational and strategic goals.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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