The Role
The Project Delivery Co-ordinator reports to the Project Delivery Manager and serves as a pivotal link within a project team, taking ownership of coordination activities to ensure smooth communication, planning and execution of tasks to achieve project objectives. Their primary purpose is to facilitate efficient planning, organisation and management of projects from start to completion.
Project Delivery Coordinator acts as central points of contact for project teams, stakeholders, and other relevant parties. They ensure clear and effective communication channels among team members and stakeholders, disseminating important information, updates, and instructions.
Key Responsibilities
* Take ownership of all project coordination activities during project execution and act as primary coordination contact for assigned projects.
* Develop, maintain, and track project schedules in collaboration with the Project Manager.
* Prepare, issue, and maintain accurate records of internal and client-facing meeting minutes, including actions and owners.
* Establish, manage, and maintain structured project files and documentation in accordance with company and client requirements.
* Lead coordination of internal stakeholders to support project delivery, including raising and tracking internal demands for resources, materials, and services.
* Assist the Project Manager with project cost tracking, including support with change order preparation and administration.
* Coordinate and progress assigned project activities and actions to support timely delivery of project objectives.
* Act as a primary coordination interface with project stakeholders to gather requirements, provide progress updates, and resolve issues.
* Track project tasks, actions, risks and resources, monitoring progress against agreed plans and escalating risks or delays as required.
* Ensure compliance with all projects, site, and company Quality, Health, Safety, and Environmental (QHSE) procedures.
* Carry out all duties safely and efficiently in accordance with company QHSE policies, reporting any unsafe conditions, incidents, or damaged equipment immediately.
* Perform all responsibilities in line with the approved Schedule of Management Authorities.
* Raise project demand via the integrated SAP systems supported by supply chain to ensure project schedule / key milestone requirements are maintained.
Health, Safety, and Environmental Responsibilities
All employees have a duty to take care of their own health and safety and that of others affected by their actions at work.
Employees must conduct assigned tasks and duties in a safe manner, in accordance with instructions, and comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of practice.
Employees must co-operate with management and co-workers to help everyone meet their legal obligations.
Employees must follow any instructions or health, safety & environmental training provided by the company and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings you identify within your health and safety arrangements.
Key Requirements
Education
* Minimum 5 GCSE’s (must include English & Mathematics) Grade 5 or above.
* NVQ/HNC/HND/A-level in Business Administration or relevant subject.
* Project coordination or project management related training.
Work Experience
* Experience in a Project Co-ordinator or Project Planning role.
* Previous experience within a business environment.
* Experience supporting delivery of projects in a structured environment.
* Experience working within engineering, technical, or project-based environments.
* Experience supporting multiple projects simultaneously.
* Experience using SAP or similar ERP systems.
Skills & Knowledge
* Administration & IT experience including Excel and Word.
* Strong communication and interpersonal skills, both written and verbal.
* Ability to coordinate multiple project activities and stakeholders.
* Strong attention to detail and organisational skills.
* Ability to track actions, risks, and project deliverables.
* Multi-tasking and flexibility in a fast-paced environment.
* Problem solving and decision‑making skills.
* Ability to work independently and as part of a team.
* Motivated, with a desire to achieve results.
* MS Project or project planning tools experience.
* Knowledge of project delivery processes.
* Understanding of cost tracking and change order processes.
* Understanding of SAP or integrated project systems.
Requirement to travel
Occasional travel may be required to support project delivery activities, stakeholder meetings, or site visits. Travel requirements will vary depending on project needs.
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