This is YOUR place
* To be at the heart of brilliant care for women, children and young people.
* Where innovation, compassion, and opportunity meet to help transform lives.
* To make a unique impact from day one. As one of only two centres in the UK for women, children, and young people, this is where you can help bring prize-winning discoveries and game-changing innovations to life.
* To grow a thriving career and unlock your potential. Our unique and vast specialisms provide opportunities you won’t find anywhere else. No matter the career path you choose – you’ll have unwavering support for your ambition and a real investment in your learning.
* To discover a community of support. Where our strength comes from our people, who come from every walk of life and who work shoulder‑to‑shoulder across every discipline. Here, you’ll find a deep camaraderie and the support to take control of your career and find your passion – on the best days, and the toughest.
This is Birmingham Women’s and Children’s Trust.
Flexible working arrangements may be considered and discussions with the recruiting manager regarding this are encouraged.
Job overview
Applications are invited for this Medical Secretary role within the Paediatric Surgery and Urology Team, supporting 14 Consultant Surgeons, 15 Tier 2 clinicians, 3 Clinical Nurses Specialist teams and 3 Physician Associates.
Main duties of the job
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of patient medical appointments, attendance at designated meetings, recording accurate notes, checking clinical letters, reports and other correspondence as required by the Consultants and their medical team.
To act as a focal point of contact and be responsible for the dissemination of information, messages and enquiries for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies. You will also help cover when other secretaries within the service are on annual leave.
Working for our organisation
Birmingham Women’s and Children’s NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neonatal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care.
Birmingham Children’s Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women’s Hospital is one of two dedicated women’s hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Person specification
Qualifications
* GCSEs at grades A‑C or equivalent
* AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
* Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Knowledge & Nature of Experience
* Medical Secretarial experience
Personal Attributes
* Ability to work under pressure
* Highly motivated, flexible and possess enthusiasm for developing the role
* Good knowledge of Word and Excel
* Able to adopt a flexible approach when required by the needs of the service
* Working knowledge of medical terminology
MENTAL HEALTH DIVISION:
Our current Mental Health Services division Tier 4 services may be transferring the provision if its services to Coventry and Warwickshire Partnership Trust (CWPT). Whilst at present you are applying for a position within Birmingham Women’s and Children’s NHS Foundation should you be successful in gaining a position with Mental Health Services, your employment may in the future be transferred over to CWPT.
Safeguarding
As a Trust employee you are required to comply with all legislation and guidance relating to safeguarding children and adults with care and support needs, and promoting their health and welfare. You are required to inform the Head of Safeguarding of any safeguarding concerns about your own children or children you live with. This information will be treated in a confidential manner.
Sponsorship:
Please note, visa sponsorship is only available for certain roles in line with current UKVI regulations. Please ensure the role you are interested in meets the criteria for sponsorship before submitting your application. If you would like more information, please visit: UK Visas and Immigration - GOV.UK
Artificial Intelligence (AI):
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Reasonable Adjustments:
BWC is proud to be a Disability Confident Employer, committed to fostering an inclusive environment for those with a disability, long term health or mental health condition. The Disability Confident scheme means we actively encourage applications from people with disabilities, long term health or mental health conditions, and we want to ensure our recruitment practices are inclusive and accessible to all. Our aim is to get the best out of every individual and if successful for interview, you will be asked if you require any reasonable adjustments (special requirements). We will strive to support and accommodate these requests where possible.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
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