Executive Assistant
Salary: £29,000
Location: Great Yarmouth
Contract type: Temp approx. 3 months
Hours: Monday – Friday with occasional evening and weekend, 37 hours a week, hybrid
Hales Group are seeking a highly organised and proactive Executive Assistant to provide exceptional support to our clients Executive Leadership Team. Reporting to the Personal Assistant to the Chief Executive, this role is pivotal in ensuring the smooth running of executive operations through agile working practices. The successful candidate will play a key part in managing complex schedules, communications, and projects, enabling senior leaders to focus on strategic priorities and the delivery of high-quality public services. This position requires professionalism, discretion, and flexibility, with occasional evening and weekend commitments.
Key Responsibilities
Proactively manage Executive Directors’ diaries, anticipating future requirements.
Prepare agendas, briefing materials, and follow-up actions; take minutes when required.
Coordinate travel, logistics, events, and expense claims.
Process purchase orders, invoices, credit card statements, and bookings for conferences and travel.
Balance competing priorities, working efficiently and at pace.
Draft and manage correspondence, reports, and presentations.
Serve as the first point of contact for internal teams, councillors, and external partners.
Support the preparation of Cabinet, Committee, and Board meetings.
Ensure compliance with governance and reporting standards.
Maintain confidential records and documentation.
Managing legal documents, recording them accurately in SharePoint.
Handle sensitive information with integrity and professionalism.
Navigate political and organisational sensitivities with tact and diplomacy.
Skills and experience
Proven experience in a similar role.
Strong administrative and organisational skills with meticulous attention to detail.
Knowledge of office management systems and procedures.
Advanced IT skills, particularly in MS Office (Word, Excel, PowerPoint).
Excellent written and verbal communication skills, with strong grammar and formatting ability.
High ethical standards and commitment to confidentiality.
Absolute trustworthiness and confidentiality.
Professional, approachable, and proactive with a positive attitude.
Flexible, conscientious, and able to work independently or collaboratively.
Strong problem-solving skills and attention to detail.
Ability to prioritise tasks and meet deadlines under pressure.
Self-motivated with the capacity to manage multiple demands.
Effective listening skills and responsiveness to diverse needs.
Ability to remain calm under pressure.
Fairness, consistency, and diplomacy.
Willingness to challenge constructively and sensitively.
Why Work Through Hales Group?
At Hales Group, we treat candidates as our customers. Our experienced consultants, based in Lowestoft for many years, are committed to finding the right job solution for you. We’re here to support your career journey every step of the way.
Hales Group Ltd collects and retains applicant information to monitor recruitment processes, ensure equal opportunities compliance, and share future job opportunities. If you prefer not to be contacted, please reach out to your local branch