Position Overview
Deputy Head (Academic) Administrator – The role provides comprehensive administrative support to the Deputy Head (Academic) and academic staff in the Senior School at The King's School, Gloucester. The Administrator will manage day‑to‑day operations, drive continuous improvement, and contribute to a high‑performing Senior School Office team.
Key Responsibilities
- Provide comprehensive administrative support to the Deputy Head (Academic).
- Organise the Deputy Head’s diary and manage email correspondence.
- Respond to queries on behalf of the Deputy Head where appropriate, allowing them to focus on urgent matters.
- Maintain a collaborative working relationship with the Deputy Head to proactively manage joint workload and resource allocation.
- Monitor live information on pupil welfare and whereabouts entering the Senior School Office and respond accordingly.
- Answer telephone calls, record accurate messages and distribute them to relevant staff, treating confidential messages with absolute discretion.
- Provide administrative support to senior school academic staff.
- Support key school events such as pupil reports and parents' evenings.
- Handle enquiries from parents, staff and pupils professionally.
- Provide cover for the wider administrative team when required.
- Carry out any other duties reasonably assigned by the Headmaster or Deputy Head.
Personal Profile & Qualifications
- Outstanding organisational and administrative skills with meticulous attention to detail.
- Ability to work under pressure, prioritise workload with minimal direction and maintain professionalism.
- Friendly, approachable, with excellent written and spoken communication skills.
- Comprehensive knowledge of Office 365 (Word, Excel, Outlook) and desirably OneDrive and SharePoint.
- Ability to build harmonious relationships with colleagues at all levels.
- Initiative and flexibility, with the capacity to think ahead and adapt to rapidly changing scenarios.
- Prior knowledge of My School Portal and iSAMS is an advantage.
- Desirable experience of working in a fast‑paced administrative environment.
Hours of Work
8:00 am – 4:30 pm, Monday to Friday, term‑time only, plus the first and last week of the published school summer holidays and INSET days. Extra hours may be required at evenings and weekends, with remuneration for any additional hours.
Benefits
- Contributory pension through Aviva APTIS.
- Generous fee remission for children educated at King’s.
- Wrap‑around care for Junior School children being educated at King’s.
- Access to a doctor for advice and short consultations.
- Staff Wellbeing Programme and Wellbeing Day (additional leave).
- Cycle to Work scheme.
- Discounts for local services including gym memberships and garages.
- Free access to the Employee Assistance Programme.
- Free lunch and on‑site parking.
Application Process
The position offers a salary of £26,850 per annum. Apply via TES or send a completed School Application Form and Covering Letter to recruitment@thekingsschool.co.uk. Early applications are encouraged; a closing date of Thursday 25 June 2026 at 12:00 noon is set.
