Job Summary:
We are seeking a dynamic and detail-oriented Office Administrator to support our fast-paced, ambitious team.
This role is perfect for someone who thrives on taking initiative, solving problems independently, and staying highly organised amidst shifting priorities.
You’ll provide administrative support directly to two senior executives-ensuring operational excellence across our workflows.
Taking initiative, getting things done, the ability to own projects to completion without dropping other priorities, as well as good people skills are crucial for this role.
We are looking for someone with a strong interest in technology / AI, not scared of jumping to tasks that she/he has never done before.
Your ability to learn quickly, adapt to new technologies, and your strong command of Excel, G Suite applications (Google Drive, Google Emails, Google Calendars, Google Sheets, Google Docs etc) will be essential to excel in this role.
If you used task management tools before like Asana, Monday, Trello or similar, that will be a bonus.
Our Team Values:
* Customer First: Whatever you do, it must help the customer before all else. Prioritise the needs and satisfaction of the customer in all of your actions.
* Own It with Professional Pride: Responsibility is a choice, and we must choose it every day. Whatever task, decision, or action you take, own the outcome completely.
* Attack the Day: Turn up with energy, meet challenges head on and get things done.
* 1% Better Every Day: We are either growing or dying - push yourself to grow and learn everyday, so we can move forward faster.
Candidate Requirements:
* Minimum of 2 year’s experience in a similar administrative or executive support role.
* Exceptional attention to detail and a strong commitment to accuracy.
* Highly organised with the ability to prioritise and self-manage workload under minimal supervision.
* Proactive mindset - not transactional. You take initiative, take ownership and seek out improvements.
* Excellent calendar management skills with confidence coordinating multiple schedules.
* Outstanding verbal and written communication skills with a positive, energetic attitude.
* Proficient in Excel.
* Proficient with G Suite (Google Drive, Gmail, Google Calendars, Google Sheets, Google Docs, etc).
* Tech-savvy and quick to adapt to new software tools and systems.
* Exercises discretion and maintains confidentiality in handling sensitive information.
* Proven problem-solving skills - proactive, resourceful, and calm under pressure.
* Growth-oriented - committed to continuous improvement and learning.
* Strong interpersonal skills and a natural relationship-builder.
* A can-do, get-it-done attitude, with flexibility to support urgent and evolving needs.
* Adaptable in a dynamic, fast-moving environment.
Key Responsibilities: (Include but not limited to!)
* Provide general administrative support across the office to ensure smooth daily operations.
* Manage and collect invoices from team members for handover to the bookkeeper.
* Assist with HR administrative tasks, such as onboarding documentation and policy coordination.
* Support two executives with diary management, communications, and administrative requests.
* Book and coordinate travel and accommodation arrangements.
* Keep executive calendars accurate and up to date with travel arrangements, appointments, and meetings.
* Maintain and monitor office supply inventories, placing timely orders as needed.
* Ensure efficient and accurate flow of information across the team and systems.
* Conducting research when requested.
* Updating Company handbooks.
About us:
We are a leading provider of Job and Field Management Software (SaaS) for Android, iOS, and Web-empowering the UK’s trade industries to work faster, better, and more efficiently.
Our platform is dynamic, intuitive, and highly customisable, built to meet the real-world demands of modern field service businesses. Whether it's scheduling, legal certificates, digital forms, service reminders, quoting, invoicing, or estimates-our goal is to deliver a seamless digital experience from start to finish.
At the heart of our company is a passion for innovation and a drive to help our customers succeed. Working with us means joining a team of skilled, purpose-driven professionals who genuinely love what they do. We’re big believers in growth-both in our product and in our people.
Here, you’ll have the opportunity to take on real responsibility, develop new skills, and make a meaningful impact every day.
Role Info:
* Full time (8.30 am to 5 pm).
* Location: 5 days a week from the Sevenoaks Office (2 min walk from the train station).
* (30 minutes by train from London Bridge, Charing Cross and Waterloo).
* Culture: Great Team Vibe - We Get Stuff Done.
* Pedigree: Serial Entrepreneurial Founding Team.
Is it a good fit?
If this is you, don't wait; Apply Now to join our team today!
#J-18808-Ljbffr