Job Description
Costain M60 project team have a fantastic opportunity for an ambitious Site Office Manager to work on site with our team.
Site office managers coordinate and oversee administrative duties as well as the coordination of any facilities based functions within the office. Their responsibilities generally include duties such as greeting visitors, managing office supplies and equipment, overseeing contractors carrying out property repairs and inspections, owning budgets, supporting senior staff members with administrative tasks and management of office based soft services such as cleaning and security.
Responsibilities
* Assist the onboarding process for new starters.
* Manage clerical/secretarial service to senior managers and staff.
* Ensure the smooth running of the office daily by circulating team communications and contributing to a collaborative office environment.
* Compile confidential and commercial documents and support document control.
* Cover reception duties and manage office logistics including office moves, seating plans, organising IT, and arranging access for staff and network access.
* Organise and manage medium and large-scale events, including sourcing venues, catering, logistics and guest list management.
* Complete ad hoc admin tasks such as filing, meeting minutes, booking, and managing meeting rooms.
* Monitor office issues and maintenance reporting.
Essential Qualifications
* Relevant experience within office management.
* Knowledge and experience with Microsoft Office applications including Word and Excel.
* Confident, resilient and has a high attention to detail.
* Patient and attentive, with good active listening skills.
Desirable Qualifications
* Experience in a site environment.
Equal Opportunity Statement
Costain is an equal opportunity employer. A Disability Confident employer will generally offer an interview to any applicant that discloses they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
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