Bookkeeper / Office Manager
Part time, 4 days per week
Hybrid - 3 days office based, 1 day home based
Permanent £35,000 - £45,000 p/a (pro‑rata, dependent on experience)
This role is responsible for delivering accurate, timely bookkeeping across multiple businesses, while also supporting the smooth and efficient running of the office. Alongside core transactional finance duties, the postholder will oversee and support team members, manage office operations, and promote quality, efficiency, and best practice across the business.
Key Responsibilities
Bookkeeping & Financial Operations
Maintain accurate financial records across multiple business entities, including purchase ledger, sales ledger, and general ledger entries
Oversee and issue customer invoices; monitor aged debt and support credit control activities for each business
Reconcile bank accounts, credit cards, and key balance sheet accounts on a routine basis
Process monthly payroll and associated journals
Prepare and submit VAT returns
Post payroll journals, accruals, prepayments, and support month‑end close activities
Responsibility for the preparation of monthly management accounts for multiple businesses, ensuring clear separation and accuracy
Assist with the preparation and ongoing maintenance of cash flow forecasts, highlighting risks and variances
Manage intercompany transactions and reconciliations where applicable
Support year‑end processes and liaise with external accountants as required
Operations & Office Management Duties
Take responsibility for contracts administration, ensuring accurate set‑up, tracking, and control across the businesses
Act as a key finance contact for operational teams, building strong working relationships around invoices, budgets, and financial queries
Office management responsibilities, including day‑to‑day oversight of office operations and supervision of 3 direct reports
Coordinate office procedures, policies, and systems to ensure effective and efficient working practices
Liaise with suppliers and service providers
Support onboarding processes and general people‑related administration in collaboration with management
Provide clear, timely financial communication to non‑finance colleagues
Support managers with reporting requirements, budget queries, and cash flow information
Identify opportunities to improve processes, controls, and efficiencies across finance and office functions
Skills & Experience Required
Essential
Proven experience as a Bookkeeper
Strong understanding of double‑entry bookkeeping and financial controls
Experience managing accounts for multiple businesses or entities
Experience using Xero and Sage Payroll
Confident reconciling accounts and producing accurate financial records
Previous experience supervising or mentoring team members
Strong Excel skills (pivot tables, lookups, data validation)
Excellent attention to detail, organisation, and ability to manage multiple deadlines
Strong communication skills and the ability to explain financial information clearly Desirable
Experience in a combined Bookkeeper / Office Manager role
Knowledge of payroll processing and compliance
Personal Attributes
Reliable, proactive, and solutions‑focused
High levels of integrity, confidentiality, and professionalism
Comfortable working across multiple priorities and business areas
Continuous improvement mindset with confidence to suggest and implement new ideas
This is a part‑time permanent position with a salary of £35,000 - £45,000 p/a FTE, dependent on experience.
For more information on this position, please contact Harriet Ali at Four Squared Recruitment.
If you have not heard from us within three weeks of submitting your application, please assume that your application has been unsuccessful on this occasion. We thank you for your interest and encourage you to apply for future opportunities