Job Purpose
To provide a range of administrative and support services to the SUERC front of house team and finance operation, acting as a key support contact for colleagues, students, visitors, external stakeholders.
Main Duties and Responsibilities
1. To deliver a range of effective professional administrative tasks in support of SUERC front of house and finance.
2. Provide support to groups and committees including notetaking, minuting, and subsequent preparation of minutes as appropriate.
3. Act as first point of contact, responding to enquiries in a clear, professional, and timely manner.
4. Prepare documents, presentations and other materials using established formats and standard software packages. Collect data from research publications for KPI tracking.
5. To maintain plans and budget tracking and supporting documentation.
6. To prepare straightforward analysis, interpretation and data manipulation.
7. To actively plan and prioritise work activities, assigning as appropriate routine tasks to others, to ensure operational efficiency.
8. Collaborate with colleagues and participate in team/group meetings/seminars/workshops across the operations team.
9. Undertake any other reasonable duties as required by the team.
10. Engage in reasonable professional development activities as appropriate.
Knowledge,Qualifications,Skills, and Experience
Knowledge, Qualifications
Essential:
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
A2 Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.
Skills
Essential:
C1 Ability to undertake assigned tasks in a timely manner and to an acceptable standard.
C2 Demonstrated ability to work with publication databases and google scholar.
C3 Detailed knowledge of relevant systems, equipment, processes, and procedures including software package.
C4 Initiative and judgement to plan or schedule workdays and weeks ahead; to respond to changing requirements and resolve problems independently.
C5 Ability to communicate clearly, clarifying requirements, responding to colleagues and customers.
Experience
Essential:
E1 Experience of working in a busy office environment or undertaking a similar role.
Terms and Conditions
Salary will be Grade 4, £23,881 - £26,338 per annum pro rata.
This post is part-time (21 hours per week, Monday to Wednesday), and open ended.
Location: Suerc Building/A.M.S. Lab-East Kilbride
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
Closing date: 23:45 on Wednesday 9th July 2025
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