Role Overview
My client are seeking a proactive and detail-oriented Document Controller to support their project delivery teams by maintaining robust document control processes and leveraging project data for decision-making. The ideal candidate will be a self-starter with strong IT skills, particularly in MS Excel and Dalux, and will play a key role in ensuring operational efficiency and compliance.
Key Responsibilities System Coordination
* Collaborate with stakeholders to define system and operational requirements
* Document workflows, data flows, decision points, and integration with other systems
* Provide system support including training, resource allocation, and issue resolution
Project Support & Data Management
* Offer analytical support to project teams, enhancing administrative workflows
* Manage and process contractor timesheets with accuracy
* Coordinate and conduct site inductions for new staff and contractors
* Analyse project data and produce visual reports to aid strategic decision-making
Document Control & Compliance
* Manage document control systems including technical documentation, drawings, and correspondence
* Maintain document registers, ensuring accuracy and accessibility
* Prepare, compile, and close out Operations & Maintenance Manuals and Handover Documentation
* Distribute latest approved documents to relevant teams
* Ensure organized archiving and adherence to company documentation procedures
Administrative & Office Support
* Handle communications, including emails, calls, and written correspondence
* Perform general office administration tasks such as supply ordering, printing, and meeting coordination
* Support office maintenance to foster a productive working environment
* Take on additional tasks as needed to support the wider team
Person Specification Essential
* Advanced IT proficiency: Strong in MS Excel (pivot tables, formulas, data manipulation) and Dalux
* Analytical mindset: Able to interpret data and develop actionable visual insights
* Organised and detail-focused: Ensures accuracy and compliance in documentation and data
* Self-motivated: Works independently, takes initiative, and solves problems proactively
* Effective communicator: Presents data clearly and collaborates well with teams
Desirable
* Familiarity with Power BI, AI tools, or other emerging technologies to enhance reporting and efficiency
* Previous experience in a similar role within a construction, engineering, or project-based environment
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