Role Overview - Private Client Department Secretary
£43000-£47000
* Permanent, full‑time
* Department: Private Client (Legal + Trust & Tax sections)
* Team: Joining a group of six secretaries supporting solicitors, accountants, and fee earners
Key Responsibilities
* Liaising with clients face‑to‑face and over the phone
* Preparing, sewing, and binding deeds and Wills
* File opening and compliance support
* Assisting with electronic billing
* Supporting solicitors, accountants, and fee earners across the department
* Diary and document management
* Maintaining filing systems effectively
* Audio/copy typing, including digital dictation
* Assisting with electronic bibles
* General administrative duties under tight deadlines
Candidate Profile
* Minimum 4 years’ experience as a PA/Secretary (legal background essential, ideally Private Client)
* Well‑organised, intelligent, and professional with excellent telephone manner
* Discreet and able to handle confidential information appropriately
* Strong attention to detail, spelling, punctuation, and proofreading skills
* Comfortable working under pressure and meeting deadlines
* Excellent IT skills in Word and Excel; advanced Microsoft Office proficiency
* Fast and accurate typing speed (65 wpm)
Key Skills & Attributes
* Passionate about delivering exceptional client service
* Resilient in demanding circumstances
* Initiative‑driven, adaptable, and proactive
* Self‑motivated, organised, and able to work independently
* Strong time management and flexibility
* Persistent, committed, and detail‑oriented
* Approachable, collaborative team player
* Strong business writing and numeracy skills