Position: Program AdministrativeCoordinator
Location: BostonMA 02108
Duration: 7 Months(Possible Extension)
ShiftSchedule: 1st Shift Monday Wednesday Thursday
Responsibilities:
1. Data entry skills
2. Good communication and listening skills
3. Attention to details and organization skill
4. Fast learner; be coachable
5. Knowledgeof Microsoft Office platform. Adobe Pro (Preferred) .
6. Must be comfortable handling highly sensitive andconfidential files (related to Pediatric SexualAssault).
7. Training:Purchase Tracking System (PTS) Supply Ordering Process SharedFolders and MS Teams
8. Structure: Provide administrativesupport for SANE Program.
9. Dailycheckin supervisor will go over daily tasks and weeklyproject.
10. Must be comfortable handling highlysensitive and confidential files (related to Pediatric SexualAssault).
11. Anticipated Duties: Preparing andscanning of PediSANE patient files (highly sensitive andconfidential)
12. Processing of ContractorInvoicing (125 every other week)
13. OrderingSupplies/ Shipping to Recipients
14. VendorInvoicing
15. Creating Invoice Templates &File Folders for FY25
16. Create Invoice Templatesfor new Contractors joining in Spring 2024 and Fall 2024
17. Create Trial and Testimony Invoice Templates adhoc
18. Vendor Modification Process
19. Monitoring Mailbox @ 250 Washington St.
20. Notifying Assoc. Directors of Summons Received
21. Send Exit Letters and Coordinate Supply Return forContractors
22. Sharepoint Teams Microsoft OfficeOutlook Highly desired