Vacancy Information
Division / Department - Professional Standards Department
Grade - Grade 6
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £25,713 - £27,204
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Sussex Police Headquarters, Lewes
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
We are seeking a full time Vetting Administration Assistant to join our team on a fixed term contract for 2 years.
The main purpose of this role is to support the operational effectiveness of the Joint Force Vetting Unit by creating, implementing and co-ordinating an administrative function to support the team. Daily management of the email system which includes responding to both internal and out of force enquiries relating to all areas of vetting.
This is a busy role supporting the team by managing all work coming in to the unit, ensuring everything is triaged and added to the vetting management database.
Key responsibilities include:-
Operate and maintain an effective vetting administrative function, to include daily management of email inboxes and responding to vetting enquiries.
Carry out administrative support for Business Interest applications, ensuring these are recorded correctly.
Send out vetting forms to applicants, including renewals or enhanced vetting, in a timely manner and ensuring this is recorded on Core-Vet and task set up to ensure forms are returned.
Receive completed vetting forms from HR and applicants, ensuring these are recorded or updated on Core-Vet and assessed for errors.
Undertake telephone and e-mail enquiries with applicants to query and clarify often sensitive information.
Provide advice to HR teams, Recruitment Managers, Divisions and Departments on all levels of vetting and associated security measures.
Liaison with all vetting contractors, their sponsors, divisions and departments to ensure timely vetting and renewal.
Skills & Experience
Candidates must be competent administrators.
Display a good operational knowledge of the Intranet and Microsoft Office, particularly Word, Powerpoint, Excel and Outlook.
Excellent organisational skills and have a methodical approach.
Excellent attention to detail.
Some experience within a Personnel or HR environment would be an advantage.
Why Work With Us?
Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public. This may include flexi-time and home working.
We take pride in looking after our people and offer a variety of benefits;
• career progression
• contributory pension scheme (LGPS)
• generous annual leave allowance
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme
Please use the following links for more information on the benefits of working with Surrey Police or Sussex Police
Further Information