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Transport Coordinator
Job ref: 27873 Category: Supervisor
1. Salary Competitive
2. Location Unit K, Lochlands Ind Estate Larbert
3. Contract Type Permanent
4. Hours 44 Hours
5. Closing Date 14 October, 2025
6. Business Unit Best Food Logistics
7. Share
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Unit K, Lochlands Ind Estate Larbert FK5 3NS
About the role
The Transport Coordinators support the Transport Operation and the Drivers with all aspects of the day to day running of the Transport Operation. Working alongside the Transport Manager the Transport Coordinator will be responsible for overseeing the transport operation including tachograph infringements, allocating routes, managing drivers hours, maintaining rota’s, booking holidays, input of payroll, on time deliveries and PDA compliance, audit compliance, fleet maintenance and management, fuel management, absence management, investigations and accident reporting whilst seeking support and advice where necessary. They are fully responsible for the Briefing and De-briefing of the driving team and reporting any non-conformance issues to the management team each day. In the absence of the Transport Manager they will be responsible for making key decisions whilst ensuring the integrity of the business and cost control, including the Transport Teams output and fulfilment, they will be key holders for the depot and have the responsibility of securing the site.
Main Responsibilities
8. Route allocation
9. Ensure routes leave depot on time
10. Ensure legal, company and statuary requirements concerning transport are adhered to including completing and maintaining all relevant records – Drivers hours, driver licenses, tachograph, vehicle/MHE inspection and maintenance, H&S at work, vehicle defects, Safe Systems of Work and Risk assessments.
11. Manage drivers hours in line with WTD
12. Signing off tachograph infringements
13. Completing the DAL
14. Manage driver rosters, input payroll, agency payroll and book holidays
15. Absence management and relevant absence paperwork completion
16. Liaise with agencies to cover driver/driver assistant shortfall
17. Complete investigations and complete counselling’s/file notes where necessary
18. Signing in and out of agency staff
19. Checking through Driver PDA compliance upon completion of route
20. Signing out/In of PDA’s for Agency / Temporary drivers
21. Manage On-Route compliance throughout the day and liaise with drivers whilst out on route for non-compliance
22. Investigate all PDA non-conformance issues and pass to the Transport Manager
23. Handing out/returning of vehicle/store Keys
24. Reporting on Performance from Microlise standards
25. Resolving Failed Delivery Issues and liaising with couriers to make deliveries/collections when necessary.
26. Liaising with CAD for store credits
27. Ensuring any incidents/accidents have the correct paperwork completed for the Transport Manager
28. Receiving updated Schedule plans and planning resource accordingly
29. Signing Drivers Paperwork/Delivery documentation
30. Follow up on late/no show vehicles
31. Involvement in depot audits
32. Monitor fuel usage
33. Order and distribute staff uniform
34. Designated Key-holder –full responsibility of the site at weekends and cover for Transport Manager absence.
35. Maintain staff training folders and training administration.
36. Complete driver de-briefs
37. Depot compliance including H&S, Pest Control, Fire Safety, Temperature Monitoring, Depot handovers with BidFood
38. Weekly stock counts
39. Out of hours contact in the absence of the Transport Manager
40. Completion of the depot Distribution Costs in the absence of the Transport Manager.
You will need
41. People management skills.
42. Customer focused.
43. Have an understanding of Logistics and LGV vehicles.
44. Have good organizational, communication and time management skills.
45. Knowledge of MS Office applications.
46. Working knowledge of Microlise system, Optac3 and associated applications
47. At least 2 years’ experience in a Transport environment.
What's in it for you
Pension, 21 days Holiday, Healthcare Cash Plan, Personal Accident Scheme.
The additional Benefits of being part of the BEST team!
48. 10% Tesco discount, which increases to 15% for 4 days every 4 weeks (all discounts apply to home delivery)
49. 20% discount on F&F Clothing & Tesco Café
50. 10% Booker discount
51. 25% discount at all Pizza Express & Pizza Hut Restaurants (exc. buffet & deals)
52. 25% discount at selected Burger King restaurants
53. Pension – save up to 6% and Best will match your contribution
54. 1 year life assurance for all colleagues; or 3 years if you join the pension scheme
55. Health and Wellbeing support and resources including our 24/7, confidential Employee Assistance Programme for you and your family & the opportunity to join a healthcare cash plan
56. An exclusive deals and discounts website saving you money on everyday purchases including cinema vouchers & a cycle to work scheme