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Medical education administrator

Whitehaven
NHS
Education
Posted: 1 July
Offer description

Go back North Cumbria Integrated Care NHS Foundation Trust


Medical Education Administrator

The closing date is 09 July 2025

Medical Education Administrator Band 3 - 37.5 Hrs - WCH

The role of the Medical Education Department is to:

* Manage and develop Medical Education activity / schedules to support and deliver Health Education England's (HEE) Learning Development Agreements (LDA) with the Trust
* Meet the medical education standards and requirements for undergraduate (UG) medical students and postgraduate (PG) trainees as defined by the GMC, Universities, HEE Postgraduate Medical Education Departments, Specialty Schools and Royal Colleges


Main duties of the job

The main purpose of the post is to work closely with the Band 4 in supporting the senior Medical Education Team to develop all educational opportunities/activities in Medical Education. To co-ordinate Medical Education, including learning provision for medical students, trainee doctors, trainers (Clinical and Educational Supervisors) in all specialties across the Trust. This includes all aspects of administration including induction co-ordination, room bookings, record keeping and general office duties. A different working pattern may be required at peak times e.g. inductions and when medical students are on placement.


About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

Being a clinically led organisation

Quality and safety at the heart of our Trust

A positive patient experience every time

A great place to work

Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.


Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

* Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

* youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
* the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Please note the cost of the DBS check has increased from 2nd December 2024

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over following 4 months or one off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over following 4 months or one off payment.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27-day holiday scheme rising to 33 after 10 years

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability


Person Specification


Qualifications

* GCSE Maths and English at Grade C or above, or equivalent.
* NVQ 3 in administration or equivalent
* Essential IT skills (EITS) or equivalent.


Experience

* Previous administrative experience in a customer focused organisation.
* Proven experience of working as part of a team.
* Operating word processing and computer packages.
* Experience in planning, organising and servicing meetings, including minute taking.


Knowledge

* Continuing professional development with portfolio.
* Continuing professional development with portfolio.
* Excellent understanding of a wide range of office practices.
* Knowledge of the NHS.
* Knowledge of Medical Education


Skills and Aptitudes

* Effective communication and interpersonal skills.
* Ability to prioritise and to work with minimum supervision.


Personal Circumstances

* Ability to interact effectively with all levels of staff.
* Ability to work flexibly to suit the needs of the department
* Reliable and punctual


Other requirements

* Ability to travel independently across Cumbria.
* Driving licence.


Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

North Cumbria Integrated Care NHS Foundation Trust

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