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Date: Apr 15, 2025 Employment Schedule: Location:
Stokesdale, NC, US, 27320
Management Assistant
Ontex is a leading international provider of disposable personal hygiene solutions for all generations. With a global team of around 7,500 employees, we develop, produce and distribute in about 100 countries through leading retailers and healthcare providers. Ontex was founded in Belgium in 1979 and is listed on Euronext Brussels.
To reinforce our Support team, we are looking for a Management Assistant.
Why Does This Job Exist At Ontex?
To better support the Plant Director, HR Team, and other departments within the Stokesdale, NC facility to ensure effective communication, organization, and administrative support in a professional manner.
What Is The Scope Of The Job?
The ideal candidate will perform tasks including managing schedules, correspondence, and administrative duties, demonstrating proficiency in Microsoft Office Suite and strong communication skills. They should manage multiple tasks efficiently, support the leadership and HR teams, and handle sensitive information with professionalism. A welcoming personality to greet visitors and foster positive relationships is essential.
Job Responsibilities and Duties
Key Responsibilities:
* Calendar Management: Coordinate and manage schedules of facility leadership, including appointments, meetings, and events. Ensure preparedness and punctuality.
* Travel Arrangements: Organize travel logistics for management and staff, including flights, accommodations, and transportation, providing necessary itineraries.
* Visitor Coordination: Greet and assist visitors, manage sign-in procedures, escort visitors, and coordinate tours or visits.
* Town Hall Meetings: Prepare and coordinate monthly meetings, including scheduling, creating flyers, organizing logistics, and communicating details to staff.
* Administrative Support: Provide support such as document preparation, filing, responding to inquiries, and managing office supplies and inventory.
* Office Management: Maintain a welcoming environment, organize company events, and prepare for visitors.
Educational Requirements
* High school diploma or equivalent required
* Associate’s or Bachelor’s degree in Business Administration or related field preferred
Prior Work Experience Requirements
* Minimum of 2 years of administrative or management assistant experience, preferably in manufacturing or industrial settings
* Strong organizational and multitasking skills
* Excellent written and verbal communication skills
* Proficiency in Microsoft Office Suite and other office software
* Attention to detail and confidentiality
* Interpersonal skills to work effectively across various levels
* Self-motivated with the ability to manage multiple projects
* HR administrative or onboarding experience is a plus
Teams Collaborated With
* Plant Director
* Executive Leadership Team (Global)
* Management Leadership Team (North America)
* HR Team (Stokesdale, NC & Alpharetta, GA)
* Department team members at Stokesdale
* Visitors
Interested in your next step at Ontex? Do not hesitate to apply!
Nearest Major Market: Greensboro
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