Department:
Accounting
Location:
Newcastle Upon Tyne
Description
We are seeking a proactive and organised Secretarial Administrator to join our team in a vital internally facing role. This position is central to keeping our office running smoothly by supporting our internal teams with administrative, compliance, and operational tasks. If you're someone who enjoys being the go-to person in a professional environment, this could be the perfect fit.
This will be a 12 month fixed term contract
The Role
As an Secretarial Administrator, you will provide key support to internal staff across a variety of day-to-day functions. Your responsibilities will include:
* Delivering exceptional administrative support to internal teams
* Handling operational tasks such as printing invoices, filing, and setting up internal documentation
* Carrying out compliance-related duties (e.g. AML checks, engagement letters)
* Maintaining and overseeing the internal client portal
* Providing high-quality secretarial support, including mail merges and preparing well-formatted reports
You will also support the internal working environment and office logistics by:
* Greeting and assisting visitors (e.g. couriers, suppliers) in a professional and friendly manner
* Coordinating internal meeting room bookings and arranging catering/setup as needed
* Preparing hot/cold refreshments for internal meetings and training sessions
* Covering reception duties during leave or busy periods, including answering internal calls
* Supporting with mail distribution, stationery stock, and general office upkeep
* Assisting with ad hoc tasks that help the team work more efficiently and effectively
The Person:
We're looking for someone who thrives in a behind-the-scenes role, supporting others and keeping things running like clockwork. The ideal candidate will have:
* Experience in office administration, ideally in a professional services or corporate setting
* A collaborative and can do attitude
* Confidence in handling hospitality and office support duties
* Strong written and verbal communication skills
* Confident working with Microsoft Teams, Outlook, PowerPoint, Excel, and advanced Word
* Great attention to detail and the ability to anticipate office needs
* Fire Marshal or First Aid experience is a bonus — but training can be provided