Totally Wicked is at the forefront of vaping in the UK, valuing honesty, integrity and putting our customer first. We have been changing the world of vaping since 2008, with a clear purpose of 'empowering smokers to transform their lives' through the sale of the highest quality and most diverse range of e-cigarette and e-liquid products. Totally Wicked, the world's premier vaping brand has an exciting opportunity for an Office Administrator – Asset Management, reporting to our Head of HR,to join our team based in Blackburn. You will receive a competitive salary, plus excellent benefits.
You'll play a pivotal role in ensuring the effective and compliant operation of our administrative and office management functions. The position encompasses responsibility for the coordination of office assets and resources, administration of property and contract databases, and delivery of high-quality support to the Human Resources team. The successful candidate will demonstrate professionalism, discretion, and strong organisational capability, enabling us to maintain operational efficiency in line with corporate standards.
Main duties will be:
Office & Asset Management
* Oversee the day-to-day management of office equipment and services, including telephony, printers, vehicles, and utilities.
* Administer the renewal and compliance of corporate licences, insurance policies, property leases, and trade mark registrations.
* Maintain accurate and up-to-date records within the property and contract management databases.
* Serve as the primary liaison with external suppliers, landlords, and service providers to ensure timely delivery of services and adherence to contractual terms.
Human Resources Administration
* Provide comprehensive administrative support for the employee lifecycle, including onboarding, induction, contract preparation, contractual amendments, and offboarding.
Compliance & Governance
* Monitor and manage key contract, lease, and licence dates, ensuring timely renewal and compliance with statutory and regulatory requirements.
* Support the Head of HR in the preparation of reports, presentations, and documentation for senior management and board-level review.
* Contribute to the continual improvement of administrative processes and controls to align with best practice and corporate governance standards.
Our ideal candidate:
* Demonstrable experience in office administration, HR administration, or facilities management within a corporate or professional services environment.
* Prior exposure to asset or property management administration would be advantageous.
* Understanding of HR processes, contract administration, and data protection obligations.
* Degree-level education or equivalent professional experience preferred.
* Exceptional organisational and prioritisation skills, with strong attention to detail.
* Excellent written and verbal communication abilities.
* Proven ability to handle sensitive and confidential information with the highest level of discretion.
* Proficiency in Microsoft Office applications, with strong Excel and database management skills.
* Strong stakeholder management skills, with the ability to liaise effectively across departments and with external parties.
Benefits of becoming our Office Administrator – Asset Management:
* A competitive salary
* Excellent working conditions
* Flexible working options
* Ongoing training and development
* Generous staff discount
* Cycle to work, Tech and Learn to Drive schemes
* Regular Recognition Awards
* 22 days holiday and bank holidays, plus the option to buy an extra week
* A wide range of other benefits including pension, Company bonus scheme and Healthcare cash back after a qualifying period
Don't miss out on this fantastic opportunity to join the UK's No.1 Vaping Retailer, please visit our website.
Successful applicants will be required to undertake a disclosure and barring service (DBS) check
Please note that you will be contacted via e-mail throughout the recruitment process, so please check your e-mails regularly. We reserve the right to close this vacancy early if sufficient applications are received or an offer is made.
We regret we cannot contact everyone who is not selected for an interview nor provide feedback to those who have not been successful for interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NO AGENCY INTEREST
Totally Wicked is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Job Type: Full-time
Pay: £26,000.00-£30,000.00 per year
Benefits:
* Cycle to work scheme
* Employee discount
Experience:
* Administration: 1 year (preferred)
Work Location: In person