Executive Assistant (12-Month Fixed Term Contract)
Location: Harrow (Fully Office Based)
Salary: £28,000 per annum
Contract: 12-month Fixed Term Contract
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.
Key Responsibilities
Meeting & Event Management
* Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders
* Prepare, collate and distribute meeting papers in advance
* Take accurate notes, prepare and circulate minutes, and track action points
* Arrange refreshments and meeting logistics
Diary & Administrative Management
* Full responsibility for managing and maintaining the CEO's diary
* Schedule appointments and ensure diaries are kept up to date with accurate contact details
* Raise purchase orders, payment requests and stationery requests as required
Travel Management
* Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency
* Support visa arrangements and travel for non-staff members when required
Office & General Support
* Maintain efficient filing systems for the CEO
* Act as first point of contact for telephone enquiries and visitors
* Provide general office and hospitality support
* Support wider team members and assist with project tracking
Email, Post & Correspondence
* Manage the CEO's inbox and correspondence efficiently and confidentially
* Review, prioritise and redirect emails and post to relevant parties
Relationship & Communication Management
* Maintain and manage internal and external contacts on behalf of the CEO
* Liaise with travel agents and service providers
* Prepare presentations, management information, financial and business reports
* Analyse reports and provide key data to support decision-making
* Support reporting and monitoring of organisational performance metrics
* Assist with coordination of events in collaboration with HR
* Undertake any additional duties as delegated by the CEO
Person Specification
* Graduate in any discipline
* Confident, articulate, warm and personable
* Excellent written and verbal communication skills
* Strong organisational, planning and information-monitoring skills
* High level of discretion and professionalism
* Proficient in MS Office and general office systems
* Strong interpersonal skills with the ability to work with senior stakeholders
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