Overview
Venesky-Brown, a leading UK recruitment agency, is looking to recruit an Office Manager (Part‑Time) on a 6‑month contract (with possible extension). The role offers a salary of £26,000‑£28,000 FTE, a performance‑based bonus of up to 10% of salary, and an excellent benefits package. It is based in the Edinburgh office with very occasional travel to Glasgow. Working hours are 25 hours over 4‑5 days per week.
Responsibilities
* Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues.
* Manage office supplies, equipment, and facilities.
* Carry out routine H&S checks (e.g., fire alarms, legionella, evacuation routes), maintain records, and expedite actions.
* Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues.
* Manage building security and access (alarm testing, codes, access lists) and keep documentation up to date.
* Coordinate postal, scanning and emailing incoming mail to the correct person.
* Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non‑domestic rates, and office rental bills for various locations.
* Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover.
* Manage the office booking software, coordinating room bookings and workspace allocation to ensure efficient use of meeting rooms and office areas.
* Maintain thorough records, both digital and paper-based, ensuring all documents are up to date.
* Handle various administrative tasks as they arise, catering to specific needs of the team and clients.
* Manage office/IT assets for starters and leavers; process approved equipment requests and maintain the asset register.
* Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards.
* Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value.
* Support internal/external audits by preparing evidence and responding to queries; provide admin support to ISO management systems.
Qualifications
* Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role.
* Expertise in using Microsoft Office and a willingness to learn new software as required.
* An excellent track record of detail‑oriented work.
* Ability to manage complex schedules and provide structured organisational support.
* Strong communication skills, capable of engaging professionally with people at all levels.
* A problem‑solver who can think on their feet and tackle challenges head‑on.
Role Details
* Seniority level: Associate
* Employment type: Contract
* Job function: Administrative
* Industry: Staffing and Recruiting
If you would like to hear more about this opportunity please get in touch.
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