Zotefoams plc is a world leader in cellular material technology, with facilities in Croydon, UK; Kentucky and Oklahoma, USA; Brzeg, Poland; and Jiangsu Province, China (T-FIT).
We produce lightweight foams for a wide range of markets including sports and leisure, aviation, automotive, and healthcare. Zotefoams also owns and licenses patented technology and supplies advanced insulation systems.
The Company is on a strong growth trajectory, with significant revenue and profitability increases in recent years and ambitious plans for the future.
About the Role:
We are looking for a highly organised, proactive and commercially minded Executive Assistant to support four senior leaders across People, Commercial, Operations (EMEA) and Strategy and Innovation.
This is a busy, fast paced role working at the heart of the Group, supporting leaders with differing priorities, schedules and demands. You will act as a central coordination point, ensuring leaders are well prepared, supported and able to operate at pace, while also becoming a visible and trusted presence within the Croydon office.
Role Responsibilities:
Executive Support
* Full ownership of complex diaries for four senior leaders, managing competing priorities and frequent change
* Planning, preparation and coordination of meetings, leadership reviews, Board sessions and travel
* Preparation of agendas, briefing packs, meeting materials and follow up actions
* Inbox management support, ensuring timely responses, escalation where appropriate and clear organisation
Business Coordination
* Act as a first point of contact for internal and external stakeholders
* Coordinate cross functional activity across People, Commercial, Operations and Innovation
* Ensure leaders remain aligned on key priorities, deadlines, projects and communications
* Support the organisation of leadership events, workshops, steering groups and customer meetings
Operational and Project Support
* Maintain confidential documentation, trackers, action logs and reporting updates
* Support the preparation of presentations, proposals, reports and internal communications
* Provide ad hoc support on people, commercial or operational projects as required
* Take ownership of small initiatives to improve efficiency, structure and ways of working
Office Visibility and Culture
* Be a consistent and professional presence in the Croydon office at least three days per week
* Build strong working relationships across the business
* Champion professionalism, responsiveness and company values in day to day interactions
What you'll need:
* Proven experience supporting senior leaders in a fast paced organisation
* Strong organisational skills with excellent attention to detail
* Ability to manage multiple priorities with discretion, judgement and composure
* Confident communication skills and experience working with senior stakeholders
* High levels of confidentiality and professionalism
* Strong Microsoft Office skills and general confidence with technology
What were looking for?
* Someone calm, dependable and comfortable operating at pace
* A natural coordinator who enjoys joining the dots across teams and functions
* Commercially aware with a strong sense of ownership and accountability
* A positive, can do attitude with a focus on delivery and follow through
* A proactive, forward thinking mindset, always anticipating what is needed next
Why Join Us?
At Zotefoams, we believe in fostering a supportive and innovative environment where everybody can thrive. By joining us, you will be part of a dynamic team that values collaboration, continuous improvement, and opportunities for professional growth and development.
Our Values
Courage - The courage to take bold action to ensure that we succeed in tackling our challenges and opportunities.
Impact – Dedicated to making a significant and positive impact in everything we do.
Respect - Cultivate a respectful and inclusive environment where everyone is valued and collaboration is encouraged.
Zotefoams is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees