Liverpool Women’s NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. At Liverpool Women’s Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments. We believe that this, along with a strong dedication to research and innovation, makes us the specialist health provider of choice in Europe for women, babies and families. Liverpool Women’s has an excellent reputation and is a centre of excellence. It is an exciting environment to work in and a great place to develop your career for many years to come. We invite you to review why Liverpool Women's Hospital is a great place to work: https://vimeo.com/556197652 We reserve the right to close any vacancies from further applications when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role. Job overview Do you want to be part of and lead our friendly, hard-working and forward thinking Administration and Clerical Team? As part of the Diagnostic Treatment Centre development an exciting opportunity has arisen within the Imaging Department for a suitably qualified and motivated individual to provide leadership in the role of Office Manager. The Imaging department provides a 7 day imaging service, covering the modalities of Ultrasound, X-ray, DEXA, Fluoroscopy, CT & MRI The successful candidate will lead the admin & clerical team to ensure the smooth running of this busy department working with the Access & Performance Manager and the associated teams of the DTC. Advert The ideal candidate will have experience of managing a team, providing leadership, day to day management and building and maintaining good working relationships across the service. You will be self directive, good at reflective practice, highly organised, with excellent communication skills. The post holder will ensure provision of timely and accurate administrative support to colleagues within various clinical services. This is a varied role and can be demanding at times whilst supporting the team. The applicant will also be expected to provide cross cover for colleagues as and when required. Experience of using electronic patient records would be advantageous. The post holder will have a leading role in developing services and therefore will need to be able to demonstrate the ability to embrace and implement change. Working for our organisation Liverpool Women’s NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us the specialist health provider of choice in Europe for women, babies and families. We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion. The Trust is constantly innovating and evolving it’s services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services. Check out why Liverpool Women’s NHS Foundation Trust is a great place to work using the links below: Video: https://vimeo.com/556197652 Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf Detailed job description and main responsibilities Please see Job description and person specification for full details. Monitor and review staffing levels and workloads allocating tasks efficiently. Undertake planning of the clerical and support aspects of the department/service. Undertake root cause analysis of any areas of under-performance. Demonstrate strong and effective leadership acting as an exemplary role model for the team. Manage annual leave for Admin and Clerical team ensuring adequate staff cover is maintained. Ensure compliance with Mandatory training and maintain current records Ensure all Admin and Clerical staff attend annual appraisal interview and agree Personal Development Plan, conducting the initial stages of the appraisal process Monitor performance of staff, identifying any training requirements. Manage the recruitment interviews, selection, appointment and induction of Administration & Clerical staff to the department. Ensure sickness and absence policy is followed. Perform formal sickness counselling as and when required. Undertake first line management responsibilities. Conducting return to work interviews, and participating in disciplinary and/or dismissal procedures, dealing with grievances etc. Ensure all appropriate Trust / Department policies and procedures are implemented. Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form. Note: U nder current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria. Liverpool Women's NHS Foundation Trust has a responsibility and is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and for ensuring that they are protected from harm. Every employee of the Trust has a responsibility and is duty bound always to act in the best interest of a child or adult about whom we may have concerns. Trust policy requires the cost of DBS applications be recovered via salary. The amount of £26.40 (standard) or £54.40 0(enhanced) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement in post. The Trust is committed to creating a well-managed,flexible working environment that supports staff & promotes welfare & development. We are committed to promoting equality and diversity;we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community.We operate Zero Tolerance to aggression, violence, bullying and harassment.We will make reasonable adjustments to ensure our recruitment & selection process is accessible to all.Flexible Working applications will be considered. If you are disabled and have special support needs in applying for a job, attending for an interview or in undertaking any tests as part of a selection process, please contact the Trust’s recruitment team on 0151 7064666 and someone from that team will ensure that the recruiting manager is aware of your particular needs. Please Note: new entrants to the NHS will normally commence on the first paypoint of the relevant band. LWH has a responsibility & is committed to safeguarding & promoting the welfare of children, young people & vulnerable adults & for ensuring that they are protected from harm. Every employee of the Trust has a responsibility & is duty bound always to act in the best interest of a child or adult about whom we may have concerns. Liverpool Women’s Hospital is committed to having a workforce that is representative of the communities we serve. To this end, we particularly welcome applicants from racially minoritised backgrounds, who have a disability, or are members of the Armed Forces, Reservists or Veterans.