The role involves assisting the Contracts and Procurement Manager in the letting and management of corporate contracts, representing Hestia at external meetings and in matters related to approved suppliers as directed. It ensures compliance with all current legislation concerning contracts and procured services, and includes drafting comprehensive procurement specifications in collaboration with operational staff, consultants, contractors, and other agents.
The role is responsible for internal monitoring and auditing of approved suppliers and compliance obligations, identifying recurring issues or performance concerns, providing solutions, and escalating matters to senior management as needed, as well as compiling supplier performance information for reporting. It includes responding formally to contract queries from managers, advising on areas of overspend or incorrect use of resources, and developing Hestia's procurement system through policy updates, risk reviews, and audits.
The position also involves liaising with new and established approved contractors to ensure the provision of competent, safe, and cost-effective goods and services, while maintaining up-to-date knowledge of relevant legislation and best practice.
Our Commitment to Equality, Diversity, and Inclusion
Our services users come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes us stronger. We are committed to creating and maintaining a diverse and inclusive workforce and value the skills, abilities, talent and experiences, different people and communities bring to our organisation.
We are a disability confident employer, dedicated to the employment and career development of individuals with disabilities. We offer a guaranteed interview scheme for all applicants with disabilities who meet the minimum criteria for the role they have applied for. We also provide reasonable adjustments during the selection and interview process, and throughout your employment with us.
Safeguarding Statement
Hestia is committed to safeguarding and promoting the welfare of adults, children and young people who are potentially at risk, and we therefore expect all staff and volunteers to do the same. We require all staff to undertake internal and external safeguarding training throughout their employment with Hestia.
Responsibilities and Requirements
The ideal candidate for this role is educated to degree level or equivalent and has at least three years' experience in contracts management within a multi-site environment. They will have experience drafting policy documents, providing advice and reports to Board-level, conducting performance audits of complex contracts, managing high-value projects, and developing detailed service specifications, KPIs, SLAs, and evaluation matrices.
The candidate should possess a high level of knowledge and understanding of procurement legislation and practice, with proven experience managing complex contracts. They must be able to work independently or collaboratively, overcome challenges, meet tight deadlines, liaise effectively with external professionals, analyze and interpret complex information, and produce clear verbal and written reports to inform procurement standards.
Interview Process
* Shortlisting call: We have a team of dedicated recruitment specialists who will speak to you about your experience, motivations and values.
* Face to face interview: Now you will have face to face interview with the hiring manager. Our interviews are value and competency based.
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