Overview
The College of Medicine and Health are looking to appoint a full-time, permanent Senior Clerical Officer (Academic Support Research, Ethics) to join the College Administrative Team.
Duties will include providing efficient administrative support to the College and School Research teams with the organisation and day to day operation of administrative processes and procedures for Research and Impact. The postholder will also assume the role of Ethics Administrator for the College.
Candidates should be educated to an AS/A Level standard or NVQ level 3 (or equivalent) in a relevant subject area or possess relevant administrative experience. The successful candidate will have previous experience of working within a busy office/administrative environment and be proficient in the use of Microsoft Office applications. Applicants should be able to demonstrate excellent organisational skills and ability to handle a varied and demanding workload. The ability to communicate in Welsh is desirable for this post. The successful candidate will be expected to commence as soon as possible. Informal enquiries can be made by contacting: Gwawr Griffiths, College Administrator, email g.griffiths@bangor.ac.uk.
Applications will also be considered to carry out this role on a part-time or job share basis. Applications will only be accepted via our online recruitment website, jobs.bangor.ac.uk. In cases of access issues due to disability, paper application forms are available by telephoning 01248 383865.
Closing date for applications: 13/10/2025
Committed To Equal Opportunities
Overview (continued)
Bangor University is bilingual and all staff are expected to work positively in this bilingual environment. The College of Medicine and Health consists of three Schools: North Wales Medical School, School of Health Sciences, and School of Psychology and Sport Sciences.
This Administrative role is an exciting opportunity for an experienced administrator to work closely with the College Research team to create and improve the College’s research administrative functions and processes.
Bangor University is a bilingual organisation and all members of staff are expected to work positively in this bilingual environment.
Purpose of the Job
* Provide administrative support to a range of activities associated with the research and impact function within the College of Medicine and Health.
* Work closely with the College Deans of Research, College Director of Research Postgraduate Studies, School Directors of Research and Impact, Ethics Chairs, and other key role holders within the College and its constituent Schools.
* Collaborate with colleagues within Professional Services (e.g., Integrated Research & Impact Support Team) to support a range of research and impact related activities.
Main Duties and Responsibilities
* Provide effective administrative support to College Deans of Research, School Directors of Research and Impact and other key role holders.
* Organise and oversee day-to-day administrative research-related processes and procedures for the College and Schools.
* Communicate effectively with staff and students; maintain relationships with colleagues within the University and external bodies.
* Provide administrative support to College-level and School-level meetings, including organising meetings, drafting agendas, preparing papers, taking minutes, and circulating as appropriate.
* Assist in creating an annual academic calendar for the College.
* Support the Ethics Committees by administering the ethics application process, ensuring timely responses and providing overall administrative support to the Ethics Committees.
* Provide administrative support for the internal Annual Review process.
* Support the Patient Participation Panel.
* Assist with organising events, conferences and workshops (booking venues, arranging refreshments, coordinating communications, etc.).
* Liaise with guest lecturers and visiting researchers for the College and Schools.
* Liaise with Professional Services to ensure awareness of correct procedures and processes and advise staff as necessary.
* Develop and maintain systems; ensure files and data required by staff and other stakeholders are available when required.
* Assist in gathering information for returns and reports.
* Support and contribute to the administrative governance of the College by supporting regulatory and compliance activities, ensuring confidentiality and data protection (GDPR) requirements are observed.
* General office management duties and handling enquiries.
* Work across functional team boundaries to ensure core support services are maintained, especially during holidays, absences, and peak times.
The above duties are indicative and not exhaustive; variations may occur following discussion with the post holder.
Other Duties And Responsibilities
* Participate in performance review and development activities.
* Comply with University equal opportunities policies, Dignity at Work and Study Policy, Welsh Language Policy, and Welsh Language Standards.
* Observe health, safety, and wellbeing duties; comply with health and safety policies, procedures, and risk assessments.
* Comply with relevant legal and financial policies and understand responsibilities regarding legal requirements of the post.
Person Specification
Qualifications/Training
* Essential: AS/A level or NVQ level 3 (or equivalent) or relevant administrative experience.
* Desirable: NVQ level 4 in a relevant subject area.
Experience/Knowledge
* Essential: Experience in a busy office/administrative environment; experience implementing and maintaining administrative systems; proficient in Microsoft Office; extensive experience organizing meetings and minute taking; event organization.
* Desirable: Experience in an academic environment; decision-making responsibility with appropriate consultation; understanding of HE academic/research environment; understanding of postgraduate research student support.
Skills/Abilities
* Essential: Good communication and interpersonal skills; ability to develop relationships with colleagues at all levels; excellent organizational skills; ability to prioritise and meet deadlines; accurate data entry and attention to detail; proactive with ability to improve processes; ability to work independently; confidentiality and GDPR awareness.
* Desirable: Experience developing administrative systems; experience using Bangor University systems.
Other
* The ability to communicate through Welsh is desirable; opportunities are available to learn if not yet proficient.
Equality and Inclusion
The University is committed to equality and diversity in an inclusive working environment, encourages applications from diverse backgrounds, and supports Welsh language use. We are an Athena SWAN Bronze employer and a Disability Confident employer. All offers subject to right to work in the UK and satisfactory references. The University may consider redeployment candidates with suitable skills.
All applications will be treated equally whether in English or Welsh. Some information on visas/work eligibility is provided for applicants; please check requirements on the GOV.UK site.
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