Role Profile: Project Support
Job Title: Project Support
Reports To: Financial Systems Manager
Department: Finance
Location: Deeside (Office based 5 days)
Purpose of the Role:
We have an exciting opportunity for a Project Support / Project Assistant to join the existing project team at Deeside. This role will be on a fixed term 8-month contract based on-site.
The purpose of this role is to assist with transitioning from SAP to Microsoft Dynamics 365 F&O and to provide comprehensive support to project teams and senior stakeholders by managing administrative tasks, coordinating project activities, and delivering high-quality personal assistance. This role ensures smooth project delivery and efficient executive support.
Key Responsibilities:
Project Support Duties:
* Assist in planning, scheduling, and tracking project activities.
* Maintain project documentation including plans, risk logs, issue registers, and reports.
* Coordinate meetings, workshops, and stakeholder communications.
* Support budget tracking, procurement processes, and resource allocation.
* Ensure compliance with governance frameworks and reporting standards.
Personal Assistant Duties:
* Manage diaries, appointments, and travel arrangements for senior staff.
* Prepare agendas, take minutes, and follow up on actions from meetings.
* Handle confidential correspondence and communications.
* Liaise with internal and external stakeholders.
* Support with presentation preparation and document formatting.
Skills & Experience Required:
* Proven experience in project support and/or executive assistance.
* Strong organizational and multitasking abilities.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Familiarity with project management tools (e.g., MS Project, MS DevOps, SharePoint ).
* Ability to work independently and handle sensitive information discreetly.
Key Attributes:
* Professionalism and discretion.
* Attention to detail and accuracy.
* Flexibility and adaptability.
* Proactive and solution-oriented mindset.