Office Manager – EMI Consulting Ltd
📍 London (Full-Time, On-Site)
About EMI Consulting
EMI Consulting is a fast-growing multidisciplinary consultancy specialising in structural engineering, architectural design, building regulations, and party wall matters across residential and commercial projects throughout London and the UK.
We work on a wide variety of projects ranging from house extensions and structural alterations to complex multi-unit developments, supporting clients from early design through to construction.
We are looking for a highly organised, proactive, and hands-on Office Manager to help support the day-to-day operations of the business and keep projects, communication, and administration running efficiently.
This is not a passive administrative role. We are looking for someone who takes ownership, solves problems, stays ahead of tasks, and helps reduce operational pressure across the business.
The Role
This is a full-time, fully onsite position based in London.
You will work closely with the Director, engineers, architects, surveyors, contractors, and clients, helping coordinate the day-to-day running of a busy consultancy environment.
The role includes a mixture of:
* office management,
* administration,
* project coordination,
* invoicing follow-ups,
* scheduling,
* client communication,
* and operational support.
No two days are the same, so the ideal candidate must be adaptable, organised, and comfortable managing multiple priorities at once.
Responsibilities
* Managing the day-to-day operations of the office
* Coordinating meetings, site visits, and schedules
* Acting as a first point of contact for clients and consultants
* Supporting project coordination across multiple live jobs
* Chasing outstanding information internally and externally
* Assisting with invoicing and payment follow-ups
* Organising project folders, reports, drawings, and documentation
* Maintaining office systems and improving internal processes
* Liaising with contractors, suppliers, and external consultants
* Supporting the Director and wider technical team with operational tasks
Ideal Candidate
We are looking for someone who:
* Is highly organised and detail-oriented
* Communicates confidently and professionally
* Is proactive and able to take ownership of tasks
* Works well in a fast-paced environment
* Is comfortable handling multiple deadlines and priorities
* Can think ahead and solve problems independently
* Is reliable, adaptable, and hands-on
Experience within:
* engineering,
* construction,
* architecture,
* property,
* consultancy,
* or professional services
would be highly beneficial.
Experience with invoicing, document control, project coordination (Monday.com), QuickBooks/Xero, and Microsoft Office is preferred.
Important
* This is a fully onsite role based in London, therefore candidates must be comfortable commuting into London 5 days per week.