Overview
Better places, thriving communities.
Job Title: Purchasing Coordinator
Based From: Gloucester
Reports To: Group Procurement Manager
The Role
As the Purchasing Coordinator you will serve as a pivotal link in the supply chain, overseeing the end-to-end order fulfilment process to guarantee the prompt and precise delivery of goods and services. This dynamic role requires close collaboration with suppliers, proactive shipment tracking, swift resolution of delivery challenges, and seamless communication across internal departments and external projects sites. The Purchasing Coordinator plays an essential role in the successful execution of all GBE Converge Group purchase orders.
Responsibilities
* Ensuring all orders are correctly documented and fulfilled within designated timeframes
* Coordinating and monitoring deliveries to construction sites and operational facilities, ensuring secure and timely arrival
* Maintaining comprehensive procurement logs and delivery records to support auditing, compliance, and project tracking
* Serving as the primary liaison between suppliers, contractors, and internal teams regarding delivery schedules and logistics
* Addressing and resolving shipping-related issues such as delays, damage, or incorrect deliveries with urgency and professionalism
* Collaborating with logistics providers to schedule, track, and optimise shipment processes
* Tracking order statuses using internal ERP systems and proactively communicating updates to relevant stakeholders
* Organising site access and unloading arrangements to prevent disruptions to construction timelines
* Providing timely and accurate delivery updates to project managers to ensure alignment with commercial milestones
* Performing other responsibilities as assigned by the line manager to support departmental and project goals
Note: No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.
Person Specification
Essential
* Excellent communication skills both verbal and written
* Excellent internal and external customer service skills
* Excellent attention to detail
* Quick thinking to implement alternative solutions to keep projects on track
* Experience of delivering action plans to resolve issues and remedy disputes
* Be able to meet challenging deadlines in a fast-paced work environment
* An excellent knowledge and experience of MS Excel and MS Word
* Excellent organisational skills
* Excellent time management, prioritisation and decision making skills
* The ability to work independently
Desirable
* Familiarity with procurement processes, vendor management, and logistics
* Knowledge of project timelines, milestones, and the importance of aligning delivery schedules with build phases
* Experience in working within cross-functional teams on large-scale projects
* Proficiency in relevant tools like inventory management software, ERP systems, or project tracking platforms
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
Working Conditions
The Purchasing Coordinator role will be working in our open plan office in Gloucester. The role requires flexibility in working hours and may involve evenings or early mornings. There will be long periods of working in front of VDU's with regular breaks.
Group Compliance
As Part Of The Companies Compliance To The Health & Safety At Work Etc Act 1974, ISO9001 For Quality, ISO14001 For Environmental And ISO27001 For Information Technology, There Are Several Key Objectives That Are Issued Each Year Upon Management Review That We Expect All Staff To Work Towards In Order For The Company To Meet These Objectives And Include But Are Not Limited To
* Compliance to all legislative and British Standard requirements
* Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
* Maximise customer satisfaction with the services provided by GBE Converge
* Working to reduce, renew and recycle any waste on and off our sites including our offices
* Protect the environment and ensure use of toxic materials is avoided where possible
* Work to best safe practice and ensure actions do not cause harm unto themselves or others
* Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
* Ensure all minimum training requirement are met in compliance with the relevant ISO standards
* Ensure that any Information Technology ‘incidents' are effectively reported and resolved in a timely fashion (internally or externally)
* Maintain clear desk and screen at all times
* Compliance to ensure no deliberate breaches in security information and/ or systems
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .
Since 1987, Mitie’s 76,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
Join our Mitie Team
Together our diversity makes us stronger.
* Apply Now
Looking to move roles but not leaving the Mitie family?
Why not share your experience with others about life at Mitie?
#J-18808-Ljbffr