Job overview
Based within our Neuro research teams, assisting the clinical research team by providing administrative support to ensure the efficient and successful delivery of clinical trials and other studies in accordance with Good Clinical Practice (GCP), Standard Operating Procedures (SOPs), Trust policies, regulations and governance frameworks.
Main duties of the job
Based within one of our Neuro research teams, this is a small but busy team, so you will need to be comfortable working both independently and collaboratively.
You will also be expected to provide support to the nurses and manager within the team, as well as to wider stakeholders, which will in turn offer valuable opportunities for your development.
We are looking for someone who is open-minded, positive, and able to work on their own initiative while following instructions carefully and demonstrating excellent attention to detail.
You will be flexible in your approach, a strong team player, and willing to contribute to a dynamic and supportive research environment.
Detailed job description and main responsibilities
Primary areas of responsibility:
1. Assist with unit and source data documentation management (including photocopying and scanning of documents)
2. To assist with the preparation of clinical trial documents and source data for archiving as per Trust SOPs
3. To assist in uploading scans to trial specific electronic portals following appropriate training
4. Management of own electronic mailbox in an efficient and timely fashion – ensuring appropriate team members are aware of any communications appropriate to their role
5. Assist with preparing meeting rooms when required
6. Attend Unit research meetings and actively participate where appropriate
7. Show initiative in carrying out duties, prioritise workload and undertake all other relevant clerical and administrative duties to support the research team.
8. Assist with the preparation for monitoring visit or audits
Communication & networking:
9. Communicate with staff at all levels, both internal and external relating to research unit activities, regarding information which may be confidential and sensitive in nature
Service Delivery:
10. Provide administrative support to the Research Operations Manager and the Trial Managers (data capture, meeting arrangements, document management etc).
11. Support governance staff with the management of essential trial documentation (electronic site file management)
12. Support and maintain unit operating systems/records
13. Support research staff with preparations for sponsor and external audits/inspections
14. Assist with preparation and collection of curriculum vitae, training & delegation records for research staff for sponsors and managers of clinical trials (as required)
General responsibility:
15. To be responsible for maintaining own professional development and be aware of current practices and future developments within the Trust and National Health Service
16. To attend statutory and mandatory training when required and also any other training to improve knowledge and understanding. To aid in the implementation of corrective and preventative measures within the Unit as agreed with the Unit Head
17. To support the Clinical R&D Office in preparation for regulatory inspections
18. To take an active role in the Unit and the Trust as a member of a clinical research team
19. Any other duties that may be required that are consistent with the nature of the grade of the post
20. Take personal responsibility for prioritising own workload and meeting target deadlines
Person specification
Education/Qualifications
Essential criteria
21. GCSE passes (or equivalent), in English Language and Mathematics at Grade 4 or above. They are also required to have achieved at one A Level (or equivalent), in Biology. Alternatively, applicants must have completed a Level 3 Laboratory Technical Apprenticeship in a relevant science discipline
Skills/Abilities/Knowledge
Essential criteria
22. Good interpersonal and verbal communication skills
23. Good keyboard and computer skills
24. Ability to work independently
25. Ability to co-ordinate with a team of staff
26. Ability to work under pressure
27. Ability to effectively manage time.
28. Excellent oral and written communication skills
29. Good attention to detail
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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