World Supercross Overview:
The 2025 FIM World Supercross Championship calendar is locked in. This year’s action spans 5 rounds across 5 continents, hitting a mix of iconic cities and new stops. We’re bringing the battle straight to fans around the world.
Role Overview:
The Travel & Logistics Coordinator is responsible for managing all travel logistics for the World Supercross Championship, ensuring seamless travel, accommodation, and on-site support for teams, staff, and stakeholders. This role requires exceptional organisational skills, strong attention to detail, and the ability to coordinate complex international travel arrangements while adapting to the dynamic nature of live events.
Key Responsibilities:
* Management of Travel Agency: Oversee relationships with travel agencies to ensure efficient booking and cost-effective solutions for flights, accommodations, and ground transport.
* Hotel Blocks: Manage and allocate hotel room blocks for the touring party within the allocated budget.
* Visa Coordination: Work with travel providers and relevant authorities to manage visa applications on behalf of the World Supercross Touring party and ensure all necessary travel documentation is in place.
* Ground Transport: Organise airport transfers, on-site shuttles, and other ground transportation needs.
* General Event Administration: Provide administrative support across various operational areas, including compiling relevant documentation, travel scheduling, and stakeholder communications.
* Management of Day Sheets and Relevant Updates: Create and distribute daily schedules, ensuring all relevant stakeholders are informed of key timelines and operational details.
* Track and Manage Event-Related Expenses: Monitor and report on event related expenses, ensuring cost control and compliance with financial procedures.
Key Skills & Experience:
* Minimum 2 – 5 years’ experience in travel coordination, ideally within an event touring environment.
* Strong logistical planning and organisational skills, with the ability to manage multiple priorities.
* Experience working with travel agencies, hotels, and transport providers on large-scale bookings.
* Excellent problem-solving skills and ability to adapt to last-minute changes in travel plans.
* Ability to remain calm under pressure and work in a fast-paced, deadline-driven environment.
Additional Requirements:
* International travel experience and knowledge of visa application processes.
* Familiarity with managing large-scale hotel room blocks and transport logistics.
* Flexibility to work across multiple time zones.
* Ability to travel internationally for event execution as required.
* From time-to-time applicants will be expected to attend planning sessions at our Central London office, with exact frequency to be discussed during the interview process.
* Applicants are required to submit a resume and cover letter as part of their application. The cover letter should clearly outline the applicant’s suitability for the specific requirements of the role
* Please upload your resume and cover letter as a single combined file with your application.
* This a 5 month contract role from August to December 2025