Office Manager
Location: Motherwell, Scotland
Sector: Facilities Management
Contract Type: Full-time, Permanent
Salary: Competitive, dependent on experience
Overview:
Our Client is a growing Facilities Management company looking to recruit a highly organised and experienced Office Manager for their operations in South Lanarkshire. The successful candidate will play a key role in supporting day-to-day office and contract administration, coordinating with field teams and senior management, and ensuring smooth delivery of services. Experience using Simpro software is essential for this role.
Key Responsibilities:
Oversee the daily running of the office and act as a central point of contact for operational and administrative matters
Use Simpro to manage job scheduling, work orders, invoicing, and reporting
Support contract delivery by coordinating engineer diaries, purchase orders, and subcontractor activity
Provide administrative support to management, including document control, timesheets, and compliance records
Liaise with clients and suppliers to ensure service standards are maintained and issues are resolved promptly
Monitor performance metrics, generate reports, and ensure accurate data entry within Simpro
Maintain stock and equipment logs and ensure purchasing aligns with budget and operational needs
Assist with onboarding and induction of new staff and ensure training records are up to date
Manage office supplies, H&S documentation, and support general business administration
Requirements:
Proven experience in an Office Manager or senior administrative role within a Facilities Management or engineering environment
Strong working knowledge of Simpro software (essential)
Excellent organisational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to work in a fast-paced environment and manage multiple priorities
Strong interpersonal skills and ability to communicate at all levels
Knowledge of health and safety procedures in an FM environment is advantageous
Company pension scheme
Opportunities for career development
Friendly and supportive team environment
* £40,000 - £45,000 + discretionary bonus + other benefits
Not what you're looking for? Get headhunted for relevant jobs.
* £40,000 - £45,000 + discretionary bonus + other benefits
#J-18808-Ljbffr