MacKenzie King are working with a long-standing client to recruit aFinance Assistantto join their small but successful team based in Ipswich. The successfulFinance Assistantcandidate will be someone studying towards their AAT qualification and has an eagerness to learn and develop further in finance. TheFinance Assistantwill be responsible for a broad range of the accounting function including but not limited to purchase ledger processing, sales ledger processing and a variety of reconciliations. TheFinance Assistantwill be supported by the wider team to achieve their AAT qualification.
Key tasks and responsibilities
* Checking, coding, and processing all invoices received from suppliers
* Responsible for setting up new supplier accounts and maintaining controls around new suppliers
* Preparation for bi-monthly payment runs, ensuring all payments are made on time and queries dealt with promptly
* Ensure all invoices are correctly recorded on purchase ledger and match a relevant purchase order
* Ensure all invoices are properly authorized and signed by relevant depot/manager prior to payment
* Ensure all supplier accounts are reconciled on a monthly basis
* Respond in a timely fashion to any queries relating to purchase invoices
* Process and analyse employee expense claims ensuring appropriate authorization is obtained
* Process employee credit card expense claims
* Credit card statement reconciliation against receipts and coding to nominal ledger
* Filing of all purchase invoices and statements
* Credit checking all new customer accounts and setting appropriate credit limits with guidance from Finance Manager
* Responsible for setting up new customer accounts and maintaining controls around new customers
* Actively chase outstanding debt, resolving customer queries and escalating any issues as required
* Liaise with UK depots to ensure accurate monthly billing is completed and invoices are submitted on time following individual customer requirements
* Upload invoices
* Assist with month end procedures as required
* Ad hoc day to day office duties
* Helping other members of staff when required
* Banking and cashbook reconciliations daily
* Answering calls
* Looking after accounts email inbox
Qualifications and experience
* Confident communicator who enjoys the challenge and responsibility of contributing to a busy finance team
* Can work well to deadlines and accurately under pressure, while remaining calm and positive
* Strong organisational and interpersonal skills
* Professional and friendly
* Ability to build good working relationships
* A high level of numeracy and literacy are pre-requisites of the role
* Educated to A-Level standard and above
* Good verbal and written communication skills
* Experience in a similar role
* Good knowledge of monthly financial routines
* Good computer skills with experience in using Excell
* Ability to work autonomously and manage time and priorities
* Ability to contribute to continuous improvements and efficiency
To find out more about this opportunity, please contact Ben at MacKenzie King.
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