General administrative role, supporting the operations, safety, and quality teams in the delivery of project deliverables.
REPORTS TO:Commercial Manager
INTERFACES WITH: Project Director
Operation Manager
Paint Manager(s)
Operatives
SUPERVISES: All employee information requirements.
RESPONSIBILITIES:
* Booking travel including flights, hire vehicles (process needed for this) and hotels.
* Source training courses when authorised by Project Director/Commercial Manager for operatives and managers, completing Training Request Form. Complete a Training Agreement forward a copy to payroll & Senior Administrator.
* Ensuring that all new operatives have fully completed the relevant security clearance forms to enable site access.
* Ensuring that all personnel have completed the Denholm PowerPlus Safety Induction prior to attending site.
* Maintain the company training database, retain training records in accordance with legal training requirements.
* Answering telephone and dealing with calls from customers, suppliers, and colleagues.
* Booking company meetings with equipment & refreshments etc. as required.
* Management of incoming and outgoing mail and logging it.
* Using the bespoke finance system to raise and receive purchase orders ensuring correct approvals are in place.
* Monitor and record staff holidays.
* Raise company sales invoices.
* Monitoring and updating HAV information, Wara cards, Start of Shift and Machine Record Check Sheets, inputting onto system and supplying the relevant information for monthly HSE report.
* Uploading Toolbox talks into the project folder and include same in records system when completed.
* File returned RAMs and all other relevant paperwork from each contract.
* Managing new starter process along with the collation of all accompanying documentation – including Induction passport verification, training certificates to ensure compliance to company new start procedures.
* Maintenance, control and submission of all signed off timesheets to payroll, inclusive of holidays and sickness.
* Uploading materials stock data and assist with commercial input for Finance.
* Administrative ad hoc duties as requested.
ACCOUNTABILITY:
The Site Administrator will report directly to the Commercial Manager.
PROFILE:
The Office Administrator shall be conversant with all necessary Denholm systems to ensure that all relevant responsibilities and met to meet the project specific documentation requirements.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Construction
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