Unique is a charity that supports families affected by rare chromosome and gene disorders. We provide accurate and accessible information to empower those looking for answers. Alongside this, we act as a facilitator, helping people connect with each other to share their experiences of rare gene and chromosome disorders.
We are looking for a reliable and well-organised Administrative Assistant to help keep things running smoothly behind the scenes. As well as providing PA assistance to our CEO, youll also support day-to-day operations, help coordinate events and meetings, book travel, manage records, and be a key part of our small but passionate team. This is a great opportunity to contribute to a cause you care about while developing your admin skills in a meaningful role.
This is a hybrid role which includes working in our office in Oxted each week in order to build relationships with our small, friendly team. The role is 14 hours per week, negotiable working pattern and you will report to the CEO & Finance/Operations Manager. Permanent contract after successful completion of probationary period
We are committed to inclusion, equality and diversity and we welcome applicants from all parts of the community.
Key Responsibilities Assisting the CEO and other staff with diary management, travel bookings and emails
Answering emails and phone enquiries in a friendly and professional manner
Helping to maintaining and update members details in the Unique database
Printing, scanning and filing documents
Managing and posting out Unique merchandise orders
Organising meetings, taking minutes and distributing relevant documents
Helping coordinate events, family days, conferences, webinars etc
Managing office supplies and coordinating small purchases
Ensuring confidentiality and data protection policies are followed
Person Specification
Essential qualities, skills and experience Good organisational and time management skills
Friendly and approachable with great communication skills
Confident using email, Microsoft Office etc
Comfortable working independently and as part of a small team
A flexible, can-do attitude willing to help out where needed
Passion for charity or community work
Desirable qualities, skills and experience Experience of working in the area of disability/genetics
Experience of working in the charity/voluntary sector
Experience in admin is helpful but not essential were happy to provide training
Additional Details
This role may occasionally require evening or weekend availability and travel for events (time off in lieu is provided)
A DBS check will be carried out prior to joining
Flexible hours and hybrid working options can be discussed
How to Apply Closing date 27th June 2025
Your cover letter should explain why you are interested in this post and what makes you ideally suited for the role.
Interviews are planned for the week beginning 7 th July 2025
Start date: As soon as possible after satisfactory references.
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