About the role
As the Workspace Executive Assistant, you will enjoy a varied role based in the charity’s city centre head office. You will lead on delivering a welcoming and efficient front of house service for colleagues and visitors.
Our UK-wide office spaces are centrally managed, and you will play a key role in this team - providing proactive administrative and operational support to ensure the smooth running of several workspaces. You will also provide Executive Assistant support to the Executive Director of Resources.
What You’ll Be Doing
1. Oversee and maintain the planned preventative maintenance schedule for allocated workspaces, ensuring timely completion of any identified remedial actions.
2. Responsible for reviewing and updating risk assessments for allocated workspaces.
3. Coordinate day-to-day operations across multiple UK workspaces to ensure they run smoothly and safely
4. Provide high-quality Executive Assistant support to the Executive Director of Resources, including diary and meeting management.
This role is ideal for someone who enjoys variety, takes a proactive approach and thrives on engaging multiple stakeholders to solve problems collaboratively.
About you
We’re looking for someone who has experience and understanding in the areas listed below. You don’t need to meet every requirement — if you feel you’d be a good fit, we encourage you to apply.
5. Experienced in office management, customer service, and providing Executive Assistant support.
6. Knowledge of office-based Health & Safety.
7. Excellent administrative and organisational skills, along with strong IT literacy.
8. Good communication skills with the ability to manage strong, collaborative relationships with senior colleagues.