Full Job Description
Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.
Hopetoun Estates is a Rural Estate based in West Lothian, the Estate Office team manages the rural land activities for its Estates in both West Lothian and South Lanarkshire. The activities of the Estate are diverse and include Property Letting, Farming, Forestry, Sporting and Leisure Activities.
A vacancy has arisen due to retirement for a part time Office Administrator to join our team, the role will offer a competitive salary and benefits package.
The successful candidate will be proficient in MS Office and have knowledge and experience of Office Manage Systems. The role will also look develop our administrative function which will require the candidate to be self-motivated with a high attention to detail.
Job Overview
We are looking for a self-motivated, resourceful and customer focussed individual, working on their own or collaboratively as part of a team and who can manage a demanding and varied workload and can meet strict deadlines with excellent organisational, keyboard and communication skills.
Main Responsibilities and Duties
Office Administration
* Handling Telephone and Email Enquiries
* Processing of incoming and outgoing mail.
* Filing and Archive Management
* Front of Office Reception, dealing with Visitors, Tenants and Contractors
* Managing Meeting Room diaries and organisation of meeting requirements
* Estate Event Co-ordination and organisation
* Administrative support to Owner and Wider Family where required.
* Dealing with the administration of Office Services including co-ordination of contracts etc.
Admin Support for Business Units
* Finance, Data entry, Invoicing and reconciliation and filing.
* Property, Support and Cover for Property Admin in Letting and Contractor Management
* Rural, Administrative including secretarial support and community engagement delivery.
* Commercial, Support Manager in time sheet analysis and invoicing process.
* Health and Safety, co-ordination of H&S Management to ensure compliance with policy.
* General, Support Management team in preparation and collation of information for both internal and third-party reporting requirements.