Job Description
Office Manager/PA
The Business
A small consultancy business, specialising in the development and application of bespoke electronic systems now has an opportunity for an Office Manager who will have PA responsibilities for the company owner.
The role
A highly organised and proactive Office Manager is required to oversee the daily operations of the office. The ideal candidate will possess strong supervisory skills and a solid understanding of administrative functions. This role is pivotal in ensuring that the office runs smoothly and efficiently, supporting both staff and management in achieving organisational goals.
Duties and responsibilities
1. Monitor incoming calls, and respond to telephone inquiries
2. Process sales orders, including monitoring stock availability
3. Compose sales quotes, letters, emails and presentations
4. Assist in the preparation and dispatch of orders.
5. Arrange travel itineraries, for Managing Director and Engineers
6. Relay sales leads
7. Arrange shipping manifests
8. Liaising with carriers, completing commercial invoices and dangerous good forms
9. Placing orders with suppliers
10. Booking in deliveries using the Stockit system
11. Paying and issuing of invoices, using Quickbooks
12. Carrying out ISO9001 internal audits and all preparation for the annual audit
13. ...