Global Organisation seeks a permanent Accounts Payable Assistant to join their team based in West London. The Accounts Payable Assistant is responsible for processing and managing the company's invoices, payments, expenses, and vendor accounts accurately and on time. This role ensures compliance with company policies and financial regulations while supporting the finance team in maintaining smooth operations. The Accounts Payable Assistant will be required to process high volumes of invoices and create strong relationships with key stakeholders.
Duties of the Accounts Payable Assistant include:
1. Process and verify invoices, expense claims, and purchase orders in a timely manner.
2. Ensure accurate coding of invoices and proper authorisation according to company policies.
3. Prepare and process payments via bank transfers, cheques, or other approved methods.
4. Manage the urgent payment report and remittance notifications to suppliers.
5. Support management accountant with bank reconciliation discrepancies.
6. Maintain and reconcile vendor accounts, resolving discrepancies or disputes promptly. Identify and chase for missing invoices ahead of time.
7. Manage Accounts Payable Inbox and allocating supplier requests across the team on a daily basis.
8. Respond to vendor inquiries regarding payments, credits, or account statements in a timely manner.
9. Perform due diligence checks and setup new supplier accounts.
10. Support data cleansing of the accounts payable ledger.
11. Complete with month-end closing activities, including accruals and supplier statement reconciliations.
12. Maintain organised records of invoices, payments, and supporting documentation.
13. Ensure compliance with internal controls, company policies, and tax regulations.
14. Support the finance team with ad hoc administrative and accounting tasks as
required.
15. Consistently improve internal accounts payable processes
Skills & Qualifications required for the Accounts Payable Assistant include:
16. Bachelor's degree in Accounting, Finance, or related field (or equivalent
experience).
17. Previous experience in accounts payable
18. Proficiency in accounting software and Microsoft Excel.
19. Strong attention to detail and high level of accuracy.
20. Organisational and time-management skills are essential including managing multiple tasks with tight deadlines.
21. Strong communication and interpersonal skills; being comfortable communicating with internal and external stakeholders.
22. Understanding of basic accounting principles and tax regulations.
23. Ability to work independently and collaboratively in a team environment.
24. Problem-solving skills and proactive approach to resolving discrepancies.
25. Adaptability to changing priorities and deadlines.
Hybrid working