Base pay range
This range is provided by Tate Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Overview
Principal Consultant at Tate Recruitment. Our client, an international architecture and interior practice with a growing creative and professional reputation, is recruiting an Accounts Assistant. Hybrid working – 4 days in the office, 1 day at home. This is a support role which contributes to the overall ambition of the practice, through assisting the Finance Manager with the smooth running of day-to-day financial operations.
Responsibilities
* Purchase ledger for UK and Hong Kong
* Bank reconciliations
* Credit card management
* Monthly time reconciliations from CMap (project management software)
* Ad hoc tasks for the Finance Manager
* Managing the approval process of purchase invoices and expenses and reconciling supplier statements
* Upload PDF copies of approved invoices and backups onto Xero
* Managing Accounts Payable inboxes and communication with suppliers
* Prepare payment runs for approval by Finance Manager and coordinate with bank authorisers to ensure payments are made
* Reconcile supplier statements and ensure timely payments
* Overseeing company credit cards and ensuring supporting documents are provided for review
* Regular communication with the wider team in relation to correct use of the credit card
* Monthly time reconciliation from CMap and chasing late timesheets as needed
* Reconciling time recorded by fee earners in CMap
* Petty cash management and reconciliation
* Order foreign currency as required, including monthly reconciliation
* Maintain general awareness of VAT rules for sales and purchases
* Assist with ad-hoc work for the Finance Manager and Financial Accountant
Monthly accounts
* Roll forward management accounts spreadsheet for the Finance Manager each month
Audit
* Assist Finance Manager and Financial Accountant with year-end external audit queries and information preparation
Team support
* Supportive team player willing to learn and contribute
* Guide non-financial studio team in ensuring accurate completion of expense claims and invoice approvals
Operational
* Work to set month-end and year-end deadlines
Profile
* Professional approach, high level of commitment
* Positive attitude, enthusiastic, dependable and detail-oriented
* Ability to organise and prioritise own workload
* Confident multitasker
* Pro-active and effective communicator
* Operate ethically as expected by your financial professional body
* Proficient with Microsoft Office (Outlook, Word, Excel); knowledge of Xero and CMap is an asset
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Accounting/Auditing
Industries
* Accounting
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