Job Summary
Hampshire and Isle of Wight Healthcare NHS Foundation Trust is recruiting a highly organised and detail‑focused People Compliance Administrator to join our People Services team. The role provides essential administrative support to ensure workforce compliance processes are delivered accurately, efficiently and in line with NHS standards and legislation. The successful candidate will act as a key point of contact for routine compliance queries, support the management and monitoring of employment checks, maintain accurate workforce records on ESR and other systems, and help ensure safe recruitment and ongoing compliance by tracking documentation and escalating issues where required.
Main Duties
* Provide front‑line administrative support for workforce compliance processes.
* Maintain and monitor compliance records (DBS, registrations, right‑to‑work, references).
* Ensure data accuracy and support audits and reporting.
* Work collaboratively with internal and external stakeholders.
* Contribute to safe recruitment and regulatory compliance.
Qualifications
* GCSEs (or equivalent) in English and Maths (Grade C/4 or above), or equivalent relevant experience.
* Level 3 qualification in Business Administration or CIPD Level 3, or willingness to work towards a relevant HR or administration qualification.
Experience
* Experience in an administrative role within a busy office environment.
* Experience handling confidential or sensitive information.
* Experience providing customer‑focused administrative support.
* Good IT skills, including Microsoft Word, Excel, and Outlook.
* Understanding of confidentiality, GDPR and information governance.
* Clear written and verbal communication skills.
* Ability to work independently using own initiative for routine tasks within scope of responsibility.
* Experience working in HR or People Services (desirable).
* Knowledge of NHS Employment Check Standards (desirable).
* Experience using ESR or similar HR systems (desirable).
* Awareness of DBS processes and professional registration requirements (desirable).
Salary: £25,760 to £27,476 a year (Band 3, Agenda for Change). Contract: Fixed term 9 months, full time.
The Trust is committed to making recruitment processes accessible and inclusive. If you are concerned that the person specification may prevent or restrict your application, please contact the Trust’s Recruitment team. Flexible working options may be discussed as part of the interview process.
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