CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Belfast.
The successful candidate will provide administrative support to the Facilities Management team. The successful candidate will receive training and support to develop their career in Facilities Management.
Role Responsibilities:
Dispatch job requests through the Client's CAFM system in a timely manner
Liaise with engineers and close reactive and PPM work orders within SLA
Run management and client reports on request
Cover all helpdesk duties
Coordinate all room set ups across the campus. Act as the key point of contact within the facilities department for event management.
Support with the management of contractors and suppliers as required
Support Assistant FM with Space Management duties.
Provide administrative tasks to support Facilities Management team such as (but not limited to):
- Hazard reporting
- Prepare CBRE quotations for extra works
- Coordinate and schedules meeting and communication plan(s) among team and/or client
- Support record management audits ensuring spreadsheets are kept up to date and submitted on time.
Person Specification:
Education:
General Education GCSE, minimum 5 at pass levels required.
Skills:
Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments, ideally interested in FM.
Strong PC skills, MS Office
Self-motivated and resourceful
Good administrative skills
Well organised and good prioritisation and planning skills
All services are delivered in a confident and efficient manner
Service orientated attitude combined with innovative thinking and the willingness to learn more about FM.
Good General Knowledge on Excel, Word and Emails
Self-motivated with good written and verbal communication skills
IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software
Able and flexible handling a wide variety of items daily
Ability to work under pressure
Able to communicate with all levels of staff in a polite and efficient manner
Strong proven Customer Service experience
Ability to prioritise workload to effectively meet deadlines
Knowledge:
Knowledge and awareness of the Service projects and facilities management industry
Experience:
Administration and customer services experience with the ability to communicate at all levels
Aptitude:
Natural flair and skill in organisation and time keeping
About CBRE Global Workplace Solutions:
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE.
Application Process:
Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.
No agencies please.
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.
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