Our client has a permanent, full-time vacancy for a talented, friendly and enthusiastic individual to join their firm as a Legal Secretary/Assistant within their Commercial Property team.
They pride themselves on a friendly, approachable attitude towards staff and clients. They offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals, whilst maintaining a great work/life balance.
The role:
• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Transcribing dictation.
• Scanning and allocating post to matter file in SOS.Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TA’s when absent.
• Undertake Department Specific duties where applicable
Requirements:
• Experience working within a Commercial Property department
• A good understanding of the Solicitors Accounts Rules
• Advanced IT skills including Microsoft Office
• Excellent attention to detail, organisational and communication skills
• Great time management skills
• Self-motivated, outgoing and proactive
• Calm under pressure
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so