Job Description
A dynamic, fast-growing creative agency is seeking a highly organised and detail-driven Accounts Assistant to join its London team. Supporting both the production and finance functions, this role plays a key part in keeping daily operations running smoothly and efficiently.
This is an excellent opportunity for someone with strong attention to detail, a proactive mindset, and a genuine passion for accuracy. As the business continues to evolve and expand, there is significant room for professional development and long-term career growth.
Key Responsibilities:
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* Prepare, post, and issue client invoices accurately and promptly
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* Handle client queries relating to invoices and payments
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* Complete client forms and customer portal setups in partnership
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* Provide daily updates on payments received and weekly updates
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* Work closely with production to ensure timely invoicing, including leading weekly review meetings, setting the agenda, and issuing follow-up actions
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* Perform weekly supplier statement reconciliations and prepare payment runs with remittance advices
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* Create and send recharge invoices for expenses, maintaining accurate trackers (with support from the Finance Manager)
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* Prepare quarterly statements and raise any concerns or proposals for resolution
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* Manage studio budgets and expenditure, processing invoices and maintaining clear records
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* Assist with monthly budget projections and reconciliations across the London team
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* Support the introduction of new processes and cost-saving initiatives
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* Liaise with IT to maintain smooth studio operations, overseeing software updates, security, and password management, ensuring spend aligns with business priorities
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* Build strong, professional relationships with artists, clients, and suppliers
What we are looking for:
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* Experience in an Accounts Assistant or similar finance role
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* Background in production finance or artist management finance is advantageous
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* Sound understanding of basic accounting principles
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* High level of accuracy and attention to detail
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* Strong proficiency in accounting software and Microsoft Office, particularly Excel
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* Excellent organisational and time-management skills
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* Confident communication and stakeholder-management abilities
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* Proactive attitude with strong problem-solving skills.
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* Experience with QuickBooks; familiarity with ApprovalMax is beneficial